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August 12, 2013 August Town Board Meeting Minutes
TOWN OF LAMARTINE
Board Meeting Minutes
Minutes Dated: August 12, 2013
With all notices having been properly posted, Frank Bartzen, Chairman called the August meeting to order at the Lamartine Municipal Building Meeting Room at 7:00 Pm.
Supervisors Mike Suprenand and Bruce Rhode, Clerk, Jill Randall and Treasurer, Greg Michels were also in attendance. Please see meeting sign in sheet for other attendees.
The Pledge of Allegiance was recited.
Frank called for any corrections or additions in the July Board Meeting minutes. Mike seconded by Frank moved to approve the July Board meeting minutes. Motion carried 3-0.
Frank asked Greg to read the Treasurer’s report. The ending balance as of 7-31-13 is $456,979.32. Mike seconded by Bruce moved to accept the July Treasurer’s report as presented. Motion carried 3-0.
REPORTS AND COMMUNICATIONS:
A. Road Report—Palmer Road has been resurfaced, last culvert on Giebel Road is complete, Rich is doing roadside mowing.
a. Ditching along Conger Property on Forest Ave Road—Larry is paying for this ditching to be done. Frank thanked Larry for his help with this issue.
B. Update on Unlicensed Vehicles / Junk Letters Sent to Town Property Owners—Follow up letters were sent to property owners that have not addressed the Towns’ request for their property to be cleaned up. There are only two property owners left that are not in compliance. The Town will give them some more time to complete the clean up.
C. Update on Farmland Preservation Plan Review Meeting held August 5, 2013—The Town officials, Plan Commission and Board of Appeals met to discuss any changes/corrections to be made in the Farmland Preservation Plan. In summary all the setback distances will be consistent throughout the plan. The category of Ag Transitional will be renamed “General Agricultural”. Frank and Jill will meet with Ken from Martenson & Eisele to go over the changes and errors found during the plan review.
D. Update on Foss Road Issues Regarding Road Owner of Record—Attorney Opinion—Frank explained that the proper legal description on this property some how fell of (entered incorrectly) the deed at some point in time over the last 40 years. The Town attorney has spoke with the current property owner and they are agreeable to sign a “Quit Claim” Deed to resolve this issue.
E. Update on Building Committee Meeting held July 24, 2013—Committee Chair, Greg Michels reported that the Building Committee met to discuss and checkout additional concrete on the apron for fire department emergency parking and to do an annual building walk thru. Greg reported the following items that need attention: The Building Sign has a mortar problem—Don Lefeber will take care of the problem. The main entrance door needs to be replaced. A crack in the Fire Dept. door needs to be fixed. Ron Rymer will take care of this. Door sweeps are in bad shape; outside railings are rusty and need to be painted. One wall in the town hall needs to be painted. There are problems with the screws in the maintenance building metal panels. Ron Rymer called in Capelle Bros and Dietrich to get their opinion. Frank will call Walters; the builders of the original structure, to see if they can get this steel and do the repairs. Estimates for necessary repairs were gotten by the building committee. Mike moved seconded by Bruce to move ahead with the painting of the railings and the hall wall. Motion carried 3-0.
F. Report on Fire Dept. Construction of Additional Parking Space—Vision Triangle & Road Right of Way Issues Addressed—There are no problems with the vision triangle or the road right of way. Additional parking space for fire department will be added sometime in August.
G. Report on New Financial Institution / Banking Changes—Greg reported that new accounts have been opened at Hometown Bank.
H. Set Date for Road Tour for WISLR Update—The Town Board will do a road tour; Monday, August 26, 2013 at 5:30 PM. They will meet at the town hall to discuss the roads at approximately 7:30 PM. Public is welcome to attend.
I. Update on Progress of Delinquent Property Tax Payments for Lori’s Bar—Let the record show that Mike Suprenand stepped down for discussion of this item. A letter received from bar owner Lori Suprenand was read aloud. She has paid another $600.00 off on the outstanding property taxes. Her goal is to have the taxes paid in full in September.
J. Update on Recent Board of Appeals Variance Hearings Held July 10, 2013—James & Mary Ayer and Randy & Mary Kuik—Board of Appeals Chairman Greg Michels reported that the Ayer variance was approved 5-0 and the Kuik variance was denied 4-1. For more information on these variances please see the individual minutes for these hearings dated July 10, 2013.
A. Board Action—Bids for purchase of Town Grader—Two bids were received for purchasing the town grader. Mike made a motion seconded by Frank to accept the bid of $5000.00 from Eric Jacobsen for the grader. Motion carried 3-0. Frank also noted that the grader tires were sold to the Town of Metomen for $1800.00.
B. Board Action—Town Garage Roof Repair Bids—Bruce seconded by Mike moved to have Walters go ahead and replace the nails and caulk in the town garage roof for $377.00. Motion carried 3-0.
A. Advanced Disposal—Garbage & Recycling Contract for the Township—This item will be discussed at the September Board meeting after the board has time to review the contract.
B. Board Action—Request from Property Owner for Culvert on Palmer Road due to Recent Road Reconstruction—Mike moved to put culvert in at town expense. Frank seconded the motion. Motion carried 3-0. The Town will talk to Alliant Energy about the height of the electric line at this site.
C. Board Action—Shouldering Palmer Road—Bruce seconded by Mike moved to accept the bid from Fond du Lac County to shoulder Palmer Road for $3750.00. Motion carried 3-0.
D. Board Action – Townhall Wi-Fi – Secure or Open Access—Clerk Jill Randall reported that a wireless modem was recently installed at the town hall. The board needs to make a decision as to having an open or secure access for the Wi-Fi. Mike seconded by Bruce moved to leave the system secure but the town would give the password out to anyone using the town hall that requested to use the town Wi-Fi. Motion carried 3-0.
E. Sign Reflectivity Testing—Frank explained that the board would need to consider in the future how they were going to rate our town signs for reflectivity. There are tools that can be purchased or rented to measure the reflectivity of signs.
F. Board Action—Request from Township Landowner for permission to install culvert under a Town Road—Frank explained that Fords asked the town for permission to install a culvert under Fairview Road to run piping for pumping of liquid manure. Bruce moved that the Town allows Fords to put in culvert as necessary to all specifications required by the town. Mike seconded the motion. Motion carried 3-0.
G. Board Action—Approval of Operator’s License for Jessica Marley—Mike seconded by Frank moved to approve an operator’s license for Jessica Marley. Motion carried 3-0.
Approving the monthly vouchers and checks—Mike seconded by Frank moved to approve the vouchers as presented as well as the paying of an invoice to Martenson & Eisele for $294.35. Motion carried 3-0.
Adjournment—Mike moved seconded by Frank to adjourn the meeting. Motion carried 3-0 and the meeting adjourned at 9:00 Pm.
Town of Lamartine
Included with these minutes: Attendance Sign in Sheet
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