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August 13, 2012 Town Board Meeting Minutes
TOWN OF LAMARTINE
Town Board Meeting
Minutes Dated: August 13, 2012
With all notices having been properly posted, Frank Bartzen, Chairman called the August meeting to order at the Lamartine Municipal Building Meeting Room (LMBMR) at 7:30 Pm. Supervisors Mike Suprenand and Bruce Rhode and Treasurer Greg Michels and Clerk Jill Randall were also in attendance at this meeting.
The Pledge of Allegiance was recited.
Frank called for any corrections or additions in the July Board Meeting minutes.
¬Mike seconded by Bruce made a motion to approve the July Board meeting minutes as presented.
Motion carried 3-0.
Frank called for any corrections or additions in the Special Town Board Meeting minutes for meeting held 7/19/2012 regarding what area exactly to get a bid for excavation on Fenner Road.
¬Bruce seconded by Mike made a motion to approve the July Special Board meeting minutes as presented.
Motion carried 3-0.
Greg read the July Treasurer’s report. The ending balance as of 7/31/2012 is $416,400.17. Mike seconded by Bruce moved to approve the Treasurer’s report as presented. Motion carried 3-0.
Members of the public commented on the following topics:
1. Procedure for increasing the town levy & notice requirements for publishing / posting notice of the meeting of electors. (15-day notice before meeting)
REPORTS AND COMMUNICATIONS:
A. Road Report
1. Results of Special Board Meeting held 7/19/2012—Re: Fenner Road excavation—Frank explained that the Board held a Special Town Board meeting to discuss the exact area of excavation work the board wanted him to receive bids for.
2. Fenner Road excavation bids—were received from Marchant Excavation ($6000) and TAP Trucking ($4906.00). Discussion took place regarding adding these bids and bids that were opened at the 7/9/2012 town board meeting to get a total bid price from each bidder for the total cost to complete this excavation project. Combined total bids are as follows: Marchant $10,400.00 and TAP Trucking $ 10,694.00. Mike made a motion to go with the bid from Marchant for original work. Bruce seconded the motion. Motion carried 3-0.
Rich stated that he is currently working on ditch mowing, and lawn mowing. Road work on Forest Avenue is done as well as the shouldering.
B. Board of Review – The Board of Review will meet on September 5, 2012 to again adjourn the Board of Review until the 13th day of September, 2012 at 6:00 PM to 8:00 PM at the Lamartine Municipal Building Meeting Room. Please watch for further details regarding the Board of Review. Bowmar Appraisal feels confident that the assessment roll will be completed in time to hold Open Book of the Assessment Roll (See Date & Times below) and then the Board of Review on September 13th. Property owners with a change in their property value will be mailed a “Notice of Change in Assessment” form. Frank stated that notices should be received by property owners soon. On this form the date and time will be listed for both the Open Book of the Assessment Roll and the Board of Review.
C. Open Book of the Assessment Roll—Assessors will be available to discuss your property assessment at the Lamartine Municipal Building Meeting Room on the following dates: Tuesday, September 4, 2012 from 9:00 Am to Noon & 1:00 Pm to 5:00 Pm and Wednesday, September 5, 2012 from 10:00 Am to Noon & 1:00 Pm to 7:00 Pm.
D. Partisan Primary ELECTION— August 14, 2012——Polls were opened from 7:00 Am to 8:00 Pm at the LMBMR—
E. Annual Wisconsin Towns Association Convention—October 14-16, 2012 held in Appleton—Elected Officials please complete Registration Form and give to Jill if you wish to attend.
F. Building Committee Report on window sill replacement—Sills have all been replaced and look great! Ron Rymer reported that the bill should come in less than quoted as they had some cut offs they were able to use. Ron also stated that he was submitting a bill for $100.00 that was only to replace materials he used as he was donating his time for installation of all the new sills. The Board thanked him for his time and good job that he did.
A. Information from Frank regarding Culvert on West Lane / STH 23—Frank explained that he had met with the state and the county about the water drainage problem on West Lane & STH 23. Neither the state nor county plan on doing anything with this culvert as they believe it to be adequately sized. Possibly a hydrogeology study needs to be done. There likely needs to be some type of diversion to get the water away from the subdivision. The county will be coming out to clean out the ditch to the river. They gave no time frame for this ditch work to be done.
Road Bid Opening: With the time being 8:00 PM Frank announced that Road Bids would now be opened.
The Town received two (2) bids for Karst Drive North of Hwy 23 project. Project 1 –Karst Drive Turnaround and Project 2 –Karst Drive Overlay—with specs offering three different options of how the surfacing could be done. Following are the bids:
Project 1: NE Asphalt —hot mix $7905.00
Scott Construction—cold mix $3975.00
Project 2: NE Asphalt—hot mix option 1 $19,491.00
Scott construction—Option 1 $18,390.00 –Option 2 $14,400.00 & --Option 3 $6,880.00
Mike moved that the Town award the bid to Scott Construction for Project 2 (Karst Drive Overlay) Option 1 in the amount of $18,390.00, and also award Scott Construction Project 1 (Karst Drive Turnaround) in the amount of $3,975.00. Bruce seconded the motion. Motion carried 3-0.
A. Appointment of Park Committee Member to replace Dick Baehler—Bruce seconded by Mike moved to appoint Sandy Launders as a Park Committee Member. Motion carried 3-0.
B. Discussion possible replacement of Town Truck—Frank reported that the one ton town truck was beginning to nickel and dime the town and therefore future replacement of this truck should be considered. After much discussion the Board gave permission to Frank and Rich to keep a watch out for any decent deals on a replacement truck.
C. Consideration of request from Ken Nelson Jr. regarding Seven Mile Creek Park land—A couple of letters were received by the Town from Ken Nelson Jr. regarding trees that he would like have removed at the Seven Mile Creek Park and another letter that followed requesting to purchase a portion of this park land. Much discussion took place regarding the request to purchase a portion of the park land. Mr. Nelson stated that the reason for his request to purchase this land was for more yard space for his growing family and for security reason with strangers visiting the park. The Town Board asked the Park Committee to set a meeting date to look into this matter and make a recommendation to the Town Board at the September Town Board meeting (9/10/12). Note: Both letters and diagrams of the property are on file in the Clerk’s office.
D. Appointment of an Alternate Member of the Plan Commission to replace Jim Reblin. Mike moved seconded by Bruce to appoint Marvin Balalander as an alternate member of the town plan commission to replace Jim Reblin.
E. Approval of Original Liquor License for “Tap Whatever” (formerly “Rascals”) for Madonna Jo Brenner, Owner—The Clerk reported that nothing was found on the background check for Madonna Jo Brenner. Mike seconded by Bruce moved to approve granting a liquor license to Madonna Jo Brenner for “Tap Whatever”. Motion carried 3-0.
F. Approval of Operator Licenses:
a. Melissa Bell
b. Tracy Schaefer
c. Caryne Roen
The Clerk reported that no liquor / alcohol related issues where found for Melissa Bell, Tracy Schaefer or Caryne Roen on recent background checks performed. Bruce seconded by Mike moved to approve issuing operator’s licenses to all three applicants. Motion carried 3-0.
Approving the monthly vouchers and checks—Mike seconded by Bruce moved to approve payment of the vouchers presented and instructed the Clerk and Treasurer to pay the invoice for $100.00 submit by Ron Rymer at this meeting. Motion carried 3-0.
Adjournment—With no further business to discuss, Mike seconded by Bruce made a motion to adjourn. Motion carried 3-0 and the meeting adjourned at 9:15 Pm.
Town of Lamartine
Included with these minutes: Attendance Sign in Sheet
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