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August 13, 2018 August Town Board Meeting Minutes
TOWN OF LAMARTINE DRAFT
Board Meeting Minutes
August 13, 2018
With all notices having been properly posted, Frank Bartzen, Chairman called the August meeting to order at the Lamartine Municipal Building Meeting Room (LMBMR) at 7:00 pm. Also present at this meeting were Supervisors; Randy Kuik and Roger Grade, Treasurer, Greg Michels and Clerk; Jill Randall. Please see meeting sign in sheet for other attendees.
Pledge of allegiance was recited.
Approval of Minutes from Previous Meeting(s)
July Board Meeting Minutes (7/9/2018) – Randy seconded by Roger moved to approve the July Town Board Meeting minutes. Motion carried 3-0.
Treasurer’s Report – Greg read the July Treasurer’s report aloud. The ending balance as of 7/31/2018 was $585,241.43. Greg noted that the town received 15% Shared Revenue payment, Fire Dues payment and our quarterly road aide payment this month. Frank moved seconded by Randy to approve the treasurer’s report as read. Motion carried 3-0.
Public Comment: NONE
REPORTS & COMMUNICATIONS
a. Road Report—
i. Culvert Permit Report—Frank read the two permit applications Rich received this past month.
ii. Seymer & Frost (W8359 & W8355 Lincoln Ave respectfully) ditch issues—Frank reported that this matter is still being looked into. He had Bernie Ritger shoot some grades and they are discussing the options. There is a gas line in the way of where excavation would have to occur.
iii. Update on culverts (including Orchard Rd culvert) Frank reported that the culvert work the town was planning for this season is complete with the exception of Orchard Road culvert which requires permits as it is a wetland area. The town has been granted the necessary permits to have this culvert replaced. The town is waiting for the County to do the work.
*Frank noted that Scott Construction is only partially done in the township; they are behind on the wedging, & chip sealing.
*August 31st the Hwy 23 bridge work should be done. The barricades will then come down and the highway will reopen while the rest of the work is done. Highway 23 work is scheduled to be completed by mid-October. Frank read information he received from the county regarding road counters that were used on some of the roads during the Hwy 23 detour.
*Tires were replaced on the International truck.
*Rich and Frank picked up well over 100 tires that were dumped in the towns’ eastside ditches. They were taken to American and they will bill us. The Fond du Lac County Sheriff’s office was notified and they are looking into who may have done this.
iv. Vision Triangle @ Brown Road & Nelson Road – Randy moved that the town sends a letter to the property owner that trees have to be cut back. Roger seconded the motion. Motion carried 3-0.
b. Monthly Building Permit Report—Frank read the building permits issued this past month.
c. Update Hwy 23 reconstruction—(this was reported on under road report between iii and iv)
d. Update on Road Supervisor Position Job – No applications or resumes have been received from the “Indeed” or “Craig’s List” posting done by the town. Two applications were given to Frank via word of mouth. Both seem to be candidates worth looking into.
e. ELECTION – Tuesday, August 14, 2018 – Polls Open 7:00 Am to 8:00 Pm
f. WTA Fall Workshops for Town Elected Officials, Get your registration forms to Jill if attending (Interoffice mail box)
g. WTA Annual Convention Registration: Oct 14 – 16, 2018 in Stevens Point (Interoffice mail box)
h. Town Cemetery work update—Greg reported that the town got their money’s worth with the work they got done at the North Lamartine Cemetery. There are only about 14 more grave markers that need attention. Two large stones that need some work and 6-7 broken stones that some time should be repaired. He recommended that money be put in the 2019 budget to finish up this needed work. Greg also did some checking on available grants or monies available to assist with cemetery clean up; there is nothing available at this time to help out. He also is looking for ideas / methods of cleaning gravestones.
i. Date for Budget Workshop meeting – Consideration of early afternoon meeting on Oct. 11 for those available to attend and then meet the evening of Oct 23 to review and prepare for Budget Hearing Nov. 12, 2018. Those board members that are available will meet during the day on Thursday, October 11th at 1:00 PM to begin planning the 2019 budget. The board will meet again to review the budget on October 23 at 6:00 PM to prepare it for the public viewing period prior to acting on it at the November 12th budget hearing and special town meeting.
a. Update – Bosveld driveway matter—Frank reported that the 10-feet of concrete demanded by the town to be removed has been removed. Discussion took place regarding cost of building permit and fine being billed to homeowner.
b. Garbage & Recycling Contract is up 12/31/18 – Update on seeking other bids—Waste Management (WM) was contact to get a bid for refuse removal. WM emailed the town asking to see the bid the town received from Advanced Disposal. The town refused as this is not a good business practice nor fair in any way to disclose Advances prices to a competitor. Also, there is a paragraph in Advances contract with the town that forbids sharing of their prices. The town has received no bid or any other communications at all from WM. The board would like to meet with Advanced again before the September Board meeting to discuss what can be added to the contract about not picking up the refuse and in general address the poor service we have periodically experienced.
a. Board Action—Assessing contract beginning 2019 Assessment Year—Frank moved that the town accept the Assessing Contract submitted by William Kiekhafer and Joel Ryan at $10,000 per year beginning with the 2019 assessment year. The motion was seconded by Roger. Motion carried 3-0.
b. Board Action – Establish Excavation Permit Fee and update the language in the “Right of Way User Registration Form” as they both pertain to the Town Occupancy of Public R/W Ordinance R-12122016 –Roger moved that the town charge an annual fee of $200.00 for working in the Towns’ right of way and charge an additional fee of $175.00 for each project requiring an excavation permit application be completed and submitted to the town to excavate in the towns’ right of way. Roger further moved that $75.00 of the $175.00 excavation permit fee be paid to the person handling the paperwork for this permit. Randy seconded the motion. Motion carried 3-0.
c. Board Action --- Adoption of Town Transportation Resolution (Recommended by WTA) - Randy moved that the board approve the Town Transportation Resolution as recommended by the WTA. Roger seconded the motion. Motion carried. 3-0.
d. Clean up of yard and grass at W8226 County Road Y - -Randy moved that Frank be approved to talk to the bank that has this property and get them to mow the grass and clean it up. Roger seconded the motion. Motion carried 3-0. *Frank will find out what Town of Eldorado has for a lawn mowing / upkeep ordinance.
e. Board Action – Approval of forms reviewed at the 7/11/18 Meeting with Pete Michels, Permit Issuer
(a) Building Requirements
(b) Permit Application
(d) Building Requirement Summary
(e) Permit Issuer Job Description & Pay Increase
These forms were reviewed and corrections, additions and changes were addressed. The board will take action on the updated forms at the September board meeting.
Approval of Monthly Vouchers & Checks—Roger moved seconded by Randy to approve the checks and vouchers as presented. Motion carried 3-0.
Adjournment—Randy moved seconded by Frank to adjourn the meeting. Motion carried 3-0 and the meeting adjourned at 9:35 PM.
Town of Lamartine
Included with these minutes: Attendance Sign in Sheet
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