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August 8, 2011 August Town Board Meeting Minutes
TOWN OF LAMARTINE
Town Board Meeting
Minutes Dated: August 8, 2011
With all notices having been properly posted, Frank Bartzen, Chairman called the August meeting to order at the Lamartine Municipal Building Meeting Room at 7:30 Pm. Supervisors Mike Suprenand and Bruce Rhode, Treasurer Greg Michels and Clerk Jill Randall were also in attendance at this meeting.
The Pledge of Allegiance was recited.
Frank called for any corrections or additions in the July Board Meeting minutes.
¬Mike seconded by Bruce made a motion to accept the July Board meeting minutes as presented. Motion carried 3-0.
Frank asked Greg to read the July Treasurer’s report. The ending balance as of 7-31-11 is $497,771.59. Bruce seconded by Mike moved to accept the Treasurer’s report as presented. Motion carried 3-0.
CULVERT PROJECT BID OPENING---8:00 PM-With time not being 8:00 Pm the Board moved forward with the agenda and will conduct the bid opening at 8:00 PM.
REPORTS AND COMMUNICATIONS:
A. Road Report—Frank announced that beginning August 9, 2011 STH 23 would be closed from Estabrook Road west to Rosendale for road reconstruction. He also announced that part of CTH Y in the town of Oakfield would be closed 60-90 days this spring for bridge work.
1. Road Evaluation (Rating)—Setting Meeting/Road Inspection Date—the Town Board will meet to do a tour of the town roads on September 14th. The Board will hold a meeting to discuss and evaluate the town’s roads at 7:15 Pm this same night at the Lamartine Municipal Building Meeting Room.
2. Cost to spray Wild Parsnip in Town Ditches—Much discussion took place regarding spraying the town ditches for Wild Parsnip. Cost and liability were issues. Suggestions were offered to have Rich spot spray the ditches and put signs up stating that the area had been sprayed. The recommendation to the town is to keep the ditches cut. It is getting late in the season to address this problem. The town will pursue getting a sprayer in place for next seasons use.
3. Posting Weight Limits on Forest Avenue Road during Hwy 23 Reconstruction—Mike made a motion the town post a 10 ton weight limit on Forest Avenue Road from CTH C to Townline Road until September 30, 2011. Bruce seconded the motion. Motion carried 3-0.
B. Update on the Veterans Memorial / Cemetery Committee Meeting held July 25, 2011—Greg Michels reported that nothing new was discussed regarding the Veteran’s Memorial or the town cemeteries. The committee continues to plan and prepare for the August 28th Community Day Celebration. The parade begins at noon with festivities to follow at the Lamartine Municipal Building until 4:00 Pm.
C. Result—Primary Recall Election—Tuesday, July 12, 2011—The official results of the July 12, 2011 Primary Recall Election for State Senate District 18 (Randy Hopper Recalled) were reported by the Clerk as follows: Total Voters—333, Jessica King—Democrat received 205 votes. John Buckstaff—Democrat received 126 votes. There were two write in votes. Copies of the election results are attached to these minutes filed in the Clerk’s office.
D. Recall Election will be held Tuesday, August 9, 2011— Polls opened 7:00 Am to 8:00 Pm—at the Lamartine Municipal Building Meeting Room.
A. Board Discussion / decision regarding appointing regular member to the Board of Appeals (BOA) to replace position held by Mike Pittler—Bruce moved that Randy Kuik be moved from an alternate BOA member to a regular member to fulfill Mike’s term. Mike seconded the motion. Motion carried 3-0.
B. Discussion regarding Employee Grievance Policy (required by State of WI) to be adopted by the Town of Lamartine—Frank gave details to the board regarding an upcoming requirement that all Townships in the state of WI have employee grievance policies in place. The Board hopes that a few townships can work together to share attorney fees or the WI Towns Association publishes a draft model for the towns to work with to create their own individual employee grievance policies.
C. Discussion regarding Concealed Carry Law—Frank spoke of the new “Conceal Carry” law which will become effective November 1st of this year. He asked for discussion from the Board if the Town wanted to allow weapons in the municipal buildings or if they wanted to ban the open or concealed carrying of weapons into municipal buildings or special events by using signs. The signs have to be at least 5” X 7” and must be posted at each entrance. The Board will wait to hear more on this subject.
CULVERT PROJECT BID OPENING---8:00 PM—with the time being 8:00 Pm—Frank announced that the culvert project bids would be opened. The town received five (5) bids. Please see Attachment “A” filed with these minutes for detailed information regarding the bids. Mike made a motion to award both culvert projects to Marchant Excavating for a total bid price of $2800.00 which includes the sawing of the blacktop and four loads of gravel; extra gravel would be charged $185.00 per load contingent on Marchant producing a certificate of insurance to the town by 3:00 Pm Aug. 11, 2011. Bruce seconded the motion. Motion carried 3-0. Discussion took place about the small culvert projects in the town. Frank will talk to Marchant about cost of a small culvert project on Nelson Road.
D. Discussion / decision to allow memorial donation of a bench and bushes near the fire department—This decision will have to be made by the fire department as the property belongs to them, but the town has no problem with the donation or placement of a bench and bushes.
E. Discussion regarding extending meeting room oak display cabinet—Discussion took place. This issue will be taken up by the Building & Grounds Committee. Also the town needs to find out what there is for donations and what will be displayed in the cabinet before it is decided how much bigger to make it.
F. Board Action—Approval to issue Operator Licenses to:
1. Brian Michels—Bruce seconded by Mike moved to approve the renewal of an operator’s license to Brian Michels. Motion carried 3-0.
Approving the monthly vouchers and checks—Bruce moved to approve the vouchers as presented for payment and give permission to pay the US Bank Visa charge card when it comes in the mail. Mike seconded the motion. Motion carried
With no further business to discuss, Mike seconded by Bruce made a motion to adjourn. Motion carried 3-0 and the meeting adjourned at 8:45 Pm.
Town of Lamartine
Included with these minutes: Attendance Sign in Sheet
Copy of July 12, 2011 Primary Election Results
Attachment “A” –Culvert Project Bid Spreadsheet
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