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February 13, 2012 Town Board Meeting Minutes
TOWN OF LAMARTINE
Town Board Meeting
Minutes Dated: February 13, 2012
With all notices having been properly posted, Frank Bartzen, Chairman called the February meeting to order at the Lamartine Municipal Building Meeting Room at 7:30 Pm. Supervisors Mike Suprenand and Bruce Rhode, Treasurer Greg Michels and Clerk Jill Randall also attended this meeting.
The Pledge of Allegiance was recited.
Frank called for any corrections or additions in the January Board Meeting minutes.
¬Mike seconded by Bruce made a motion to approve the January Board meeting minutes as presented. Motion carried 3-0.
Frank called for any corrections or additions in the Minutes from the February 6, 2012 Special Town Board Meeting – Truck Bid Opening—Frank reported the results of the bid opening: Thorp Equipment was awarded the bid for the tank in the amount of $1778.00 and the bid for the 1983 Mack Truck was awarded to L & L Trenching in the amount of $7800.00. Mike seconded by Bruce moved to approve the minutes from the February 6, 2012 Special Town Board Meeting as presented. Motion carried 3-0.
Frank asked Greg to read the January Treasurer’s report. The ending balance as of 1/31/2012 is $1,182,518.45. Bruce seconded by Mike moved to approve the Treasurer’s report as presented. Motion carried 3-0.
REPORTS AND COMMUNICATIONS:
A. Road Report
a. Posting Road Weight Limits for spring—A motion was made by Bruce to post weight limits this spring on the town roads. Mike seconded the motion. Motion carried 3-0.
i. Report on Special Town Board Meeting Held 2/6/2012 @ 6:00 PM – Fire Dept Truck & Tank Bid Opening Results—This item was updated above at the time the minutes were approved.
A. Insurance Company Opinion on Town Driveway Grading Policy—The Town Insurance Company does not think it is a good idea for towns’ to do work for private citizens, but if the town moves forward with a driveway grading policy they would like the town to have the party the town is grading for sign a “hold harmless” agreement. Mike moved seconded by Bruce that the town moves forward with the Driveway Grading Policy with an increase in the hourly charge to $85.00 per hour. Motion carried 3-0.
B. Review Old and Revised Copy of Employee Policy & Job Description—Mike moved that the Employee Policy & Job Description for the Town Road and Equipment Maintenance Supervisor be accepted with the addition under JOB FUNCTIONS: of #19. “Employee to maintain daily log of jobs performed and the log be submitted with his timecard” and under EXCEPTIONS: the verbiage be changed to: “May be required to work up to 16 14 hours in emergency situations…” Bruce seconded the motion. Motion carried 3-0.
C. Action by the Board to Approve the County Farmland Preservation Map—Mike moved to approve the Lamartine Farmland Preservation Map as presented by Fond du Lac County (The same map approved by the Town Board to be submitted to the county earlier this year). Frank seconded the motion. Motion carried 3-0.
D. Well Water Sampling for Town Residents: Sample jar Distribution & Collection Dates—The Town will distribute sample collection jars on Wednesday, April 11th from 8:00 Am to 11:00 Am and 4:00 Pm to 6:00 Pm. After well sampling the Town will collect residents filled sample jars Monday, April 16th at 6:00 Am to 8:00 Am and again at 4:00 Pm to 6:00 Pm. The results meeting date and time are to be announced.
E. Discussion / decision re: Establish Bidding / Proposal Policy—Mike seconded by Bruce moved to approve the Town of Lamartine Proposal Policy. Motion carried 3-0. Document was signed by the Chairman and Clerk.
A. Discussion / decision regarding creating and adopting a Sign Inventory Ordinance due to a Federal Mandate to replace road signs with more visible signs—Frank reported that he would like to ask at an upcoming Fond du Lac County WTA meeting if any other townships would be interested in going with the Town of Lamartine in purchasing the tool / gun used to measure sign reflectivity so this expensive item could be shared. This item will be tabled to the March Board meeting.
B. Discussion / decision regarding Utility Construction in the township—Frank reported that Alliant and US Cellular have work to do in the township. They will have to notify the town as to where and when the work will be done. Centurytel has emailed a blanket permission form to do work in the township. Mike moved that the Town sign the blanket agreement from Centurytel to perform work in the township noting on the form that the town must be notified as to when and where the work will be done. Bruce seconded the motion. Motion carried 3-0.
C. Bridge Inspection Report—Frank reported that Townline Bridge is going to need reconstructing in the next while. The inspection report mandates this bridge be inspected every year now instead of every two years. The Town needs to start putting money away now as this project will be very costly to the town even in the 80-20% share program. Frank will speak with FdL Town Chair Harold Manske and see about cost sharing with the Town of Fond du Lac as Townline is a shared road.
D. Discussion / decision regarding Attorneys opinion of Citizen Concerns / Public Comments type items on Town Board Meeting Agendas—The Board will work on the new verbiage to be added to the monthly board agenda and run it by the attorney. This item was tabled to the March Town Board meeting.
Approving the monthly vouchers and checks—Bruce seconded by Mike moved to approve payment of the vouchers presented for payment and to grant permission for the clerk and treasurer to pay the February Tax Settlement and PILT payments to the State, County and Schools when they are due. Motion carried 3-0.
Adjournment—With no further business to discuss, Mike seconded by Frank made a motion to adjourn. Motion carried 3-0 and the meeting adjourned at 9:50 Pm.
Town of Lamartine
Included with these minutes: Attendance Sign in Sheet
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