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January 9, 2017 January Town Board Meeting Minutes
TOWN OF LAMARTINE DRAFT
Board Meeting Minutes
January 9, 2017
With all notices having been properly posted, Frank Bartzen, Chairman called the January meeting to order at the Lamartine Municipal Building Meeting Room (LMBMR) at 7:00 pm. Also present at this meeting were Supervisors; Bruce Rhode and Roger Grade, Treasurer, Greg Michels and Clerk; Jill Randall. Please see meeting sign in sheet for other attendees.
Pledge of allegiance was recited.
Approval of Minutes from Previous Meeting(s)
a. December Board Meeting Minutes (12/12/16)—A correction was addressed in the spelling of a name under Old Business d. Update: Heimrich Road project – Towns of Eldorado & Lamartine Public Hearing…Frank will talk to Gary Mueller Miller about these dates. Roger seconded by Bruce moved to approve the December minutes as presented with the exception of the correction of the spelling of “Miller”. Motion carried 3-0.
Treasurer’s Report—Greg read the December Treasurer’s report aloud with an ending balance of $1,393,018.20. Bruce moved to approve the treasurer’s report as presented. Roger seconded the motion. Motion carried 3-0.
Public Comment: NONE
Bruce moved seconded by Roger that the order of the agenda be changed to go to Old Business: c. Board Action - Woodland Estates, whether or not to amend the existing Developer’s Agreement to extend the deadline- To accommodate Mr. Swick, owner of Woodland Estates here to speak with the board about this matter. Motion carried 3-0.
Old Business: c. Board Action - Woodland Estates, whether or not to amend the existing Developer’s Agreement to extend the deadline- Scott Swick introduced himself and explained that he and his partner(s) did not presently have the funds to do the last lift of blacktop on Thomaswood Trail and Thomaswood Court at this time. Lot sales have been down and the money is just not there. Swick was requesting an extension to Sept. 1, 2019 to complete the black topping and would file a letter of credit and sign an updated Developers Agreement when the town has it prepared for signing. Frank moved that the board grant the requested extension to Woodland Estates developers to allow them until 9/01/2019 to complete the 1.5 inches of black topping on Thomaswood Trail and Thomaswood Court as well as complete the shouldering and fix bad areas of the road subject to the towns’ approval; provided they sign a new Developer’s Agreement with the Town and produce an acceptable type of financial instrument to assure payment of the blacktopping etc. Bruce seconded the motion. Motion carried 3-0. Frank will meet with the town attorney to draw up a new Developer’s Agreement. A meeting will then be set up at the attorney’s office for all parties to meet and get this done.
REPORTS & COMMUNICATIONS
a. Road Report—New part time plow driver was hired. Harvey Oosterhouse is all set up and ready to start work. There are some electrical problems with the International truck that Rich is taking care of.
i. Culvert Permit Report— Submitted this last month were for Ken Montsma, Palmer Road and Steve Warner, Hillcrest Road.
b. Monthly Building Permit Report--None
c. Caucus will be held on Saturday, January 14, 2017 at 1:00 Pm at the Lamartine Municipal Building Meeting Room
a. Mullenbach Driveway Agreement—the Attorney has drafted the Driveway Agreement as the board discussed and acted on at the December Town Board meeting. The Agreement was sent via email to the Mullenbach’s for their review. Roger moved seconded by Frank that the Mullenbach’s be sent a letter that the agreement must be signed by January 23, 2017. Motion carried 3-0.
b. Thomaswood Court driveway paving matter (Bosveld)—Frank stated that there has been no correspondence with Bosveld. The Town Attorney has notified him that he is in violation of the Town’s Access Control Ordinance with his driveway concrete all the way to the town road. Mr. Bosveld also did not obtain a building permit as is necessary before concreting his driveway. Roger moved seconded by Frank that Bosveld be sent a letter via the attorney’s office that he must respond to the town by January 23, 2017 or the town will begin legal action. Motion carried 2 Yes (Frank & Roger) and 1 no (Bruce).
c. Board Action - Woodland Estates, whether or not to amend the existing Developer’s Agreement to extend the deadline. Change of order in the agenda--Please see above after Public Comment.
d. Heimrich Road project—Towns of Eldorado & Lamartine Public Hearing meeting date—Still no response from Town of Eldorado Chairman, Gary Miller. The sign is up on Heimrich Road closing it for the season. The gate will not be purchased by the DNR and installed until a joint public hearing is held for Lamartine and Eldorado about closing off this road in the winter. The Town of Lamartine still awaits a response on a meeting date for this public hearing.
a. Board Action: Reappointment of Plan Commission Regular Member, Jim Reitzner term expires January 2017. Terms also Expire for Alternates Marvin Bosveld and Katie Deaver January 2017—Roger moved seconded by Bruce to reappoint Jim Reitzner as Chairman / Regular Plan Commission member and Katie Deaver as an alternate member of the Plan Commission. Motion carried 3-0. Frank recommended David Jacob be appointed as the other alternate member of the Plan Commission. Motion was made by Bruce that David Jacob be appointed as an alternate member to the Plan Commission, seconded by Roger. Motion carried 3-0.
Approval of Monthly Vouchers & Checks—Bruce moved seconded by Roger that the board approve the vouchers as presented and gives permission to the clerk & treasurer to pay the school settlements by January 15th and pay US Bank Visa charge bill. Motion carried 3-0.
Adjournment—Roger moved seconded by Bruce to adjourn the meeting. Motion carried 3-0 and the meeting adjourned at 8:35 PM.
Town of Lamartine
Included with these minutes: Attendance Sign in Sheet
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