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July 13, 2009 Town Board Meeting Minutes
TOWN OF LAMARTINE DRAFT
Board Meeting Minutes
July 13, 2009
With all notices having been properly posted, Frank Bartzen, Chairman called the July meeting to order at the Lamartine Municipal Building Meeting Room at 7:30 Pm.
Supervisors Mike Suprenand and Bruce Rhode, Treasurer Greg Michels and Clerk Jill Randall were also present at this meeting. There were 8 people signed in on the meeting attendance roll.
Frank led the Pledge of Allegiance.
Frank then called for any corrections or additions in the June Board Meeting minutes. Bruce made a motion seconded by Mike to approve the June minutes as presented. Motion carried 3-0.
Frank called for any corrections or additions in the Special Town Board Meeting minutes (6/16/09 Road Bid Opening) Frank seconded by Bruce made a motion to approve the Road Bid Opening minutes as presented. Motion carried 3-0.
Frank called for any corrections or additions in the Special Town Board Meeting minutes (6/25/09 Road Bid Reference Checks) Mike seconded by Bruce made a motion to approve the Road Bid Reference Check minutes as presented. Motion carried 3-0.
Frank asked Greg to give the June Treasurer’s report. The ending balance as of 6-30-09 is $420,186.54. Bruce moved to accept the Treasurer’s report as presented. Motion was seconded by Mike. Motion carried 3-0.
Dolores Braun asked how the Town handles concerns that are brought up at a meeting and are not addressed at the time, but instead held over for the next board meeting or an annual town meeting. Frank explained that they are added to an agenda list kept by the clerk.
REPORTS AND COMMUNICATIONS:
A. Road Report—Frank reported that crackfilling is completed on Hillcrest Road from Brown to CTH T. Scott Construction will be paying for this as the work they did last year did not hold up as well as they thought it should. The Town will be doing more crackfilling. Road projects to be done this season by Scott Construction should start about mid August. Rich has been doing shouldering. The Town has purchased crushed blacktop from the City of Waupun. 400 ton of recycled blacktop is less than the price per ton of screenings and it appears to pack and settle better. Rich has revamped the shouldering machine to fit the new town truck. The second cut mowing of the town ditches is complete. Frank noted that the state may decline doing any roadside or median grass or weed cutting this season due to the cost. If they decide to do any mowing it will likely be only one pass.
1. Results of Road Bid Opening—Frank explained that the Town received road project bids from Fahrner Asphalt and Scott Construction. Based on bid price and reference checks the board voted to accept road bids from Scott Construction.
2. St Stephens Church Culvert/Water Problems—Frank reported that Rich has been busy so he has not had time to open the catch basin yet. Mike Ott called and notified Frank that the church voted to hire at their cost an engineer to look at the water drainage problem. Frank reminded the church that this is fine but, there is no guarantee that the town will do anything now. This could be an expensive project and is not in the town budget.
3. Ditching on Townline Road by Town of Fond du Lac—Frank announced that the Town of Fond is putting in a new culvert and is in the process of trying to get permission from the DNR to let them dig out the ditch by Stratz’s. They would like to know if the Town of Lamartine would pay a portion of the cost of doing this work. The board is not in favor of paying for ditching on private property.
B. Update on Cemetery/Veterans Memorial Committee Meeting held 6/22/2009—Greg reported that the committee met to discuss several issues. They discussed how the memorial dedication day went. They received many compliments. Committee members are interested in continuing as a committee to oversee the addition of future names on the memorial and to keep the area in good shape. Committee member Dick Baehler has recently moved out of the township but, would like to continue as a committee member. Frank moved seconded by Mike to keep the cemetery/veterans memorial committee active for two (2) years. Motion carried 3-0. Cemetery issues were than discussed. Ed Montsma will contact the high school that as a project last year did work at one of the town cemeteries, to see if they are interested in continuing their project. If the school is no longer interested the town will need to decide what they are going to do with the cemeteries broken stones etc. Discussion then took place regarding the memorial funds. Greg reported that all expenses were run through the town books. The money collected still needs to be distributed back to the town. There is approximately $7000 that will be left in the account after the town’s reimbursement. Greg asked if it would be possible for the memorial fund to remain intact. Mike made a motion to transfer to the town what is owed and keeping any remaining funds with the memorial committee fund. Bruce seconded the motion. Motion carried 3-0.
C. Update on Fond du Lac CTY Y Reconstruction—Frank reported that the project is going good. By the end of this week all major excavation should be done. It is an inconvenience but the contractors are doing a good job and it will be nice when it is done. The project should be completed around September 15th.
D. Comprehensive (Smart Growth) Plan Progress—Public Hearing will be held July 21, 2009 @ 7:00 PM at the Lamartine Municipal Building Meeting Room
E. Building Committee Report—Greg reported that the building has been paid off in full one year early. The committee recently met to look the building and grounds over and take care of any repairs and maintenance that needed to be done. The committee observed that the service doors need to be painted as well as the handrails and bumper posts. An estimate for this painting has been received with a cost of $500 to $600 plus materials. A certificate of insurance will also be given to the town. Mike moved to approve getting started with the painting at the estimated cost of $600 to $725 including the materials and the town receiving the contractors certificate of insurance. Frank seconded the motion. Motion carried 3-0. The building committee also felt that there were two projects in the fire department to be considered. Lighting in the upper (mezzanine) and new lights in the truck area of the fire department. Greg explained that the new paging system has changed how the fire fighters respond to fire calls. More fire fighters are leaving their gear at the fire department. When a call comes in after dark and they go directly to the fire station rather than the fire as in the past. The sodium type lights currently in the fire station take a long time to come on and they end up trying to dress in the dark. They would like to replace nine lights with fluorescent lights. There are also five (5) dusk to dawn lights that have worked great for the first eight years but now are in need of near constant repair. These lights may have to be replaced as well. Greg and the building committee did not want the board to act on these lighting issues at this meeting as the committee needs to receive more quotes and review them before making a recommendation to the board.
A. Discussion / decision regarding US Fish & Wildlife payment being distributed to County, Schools and State—The clerk contacted the WI Towns Association (WTA) and the Fish and Wildlife Service (FWS) as the board had requested at the June town board meeting. The board wanted a letter from the Fish and Wildlife Services stating that the town by law had to distribute the monies received each year by the Fish and Wildlife Services to the County and other entities. They also wanted an opinion from the WI Towns Association attorneys regarding the same. The US Department of Fish and Wildlife Services declined to right a letter to the town but, merely sent copies of a brochure and the Code of Federal Regulations and Amendments to Public Law 95-469 which explain the Revenue Share Program. This was the second request made by the town for clarification on what by law the town must do. The WTA, Attorney Carol Nawrocki responded via email stating that they know of no statute or rule that says the town has to share the payment with anyone else and suggested that the County, who has been asking why the town does not pay them, contact the US Fish & Wildlife Services if they want to know how the payment program works. Discussion took place regarding these responses. Frank moved seconded by Mike that the Town continues to retain all the funds received from the US FWS and not pay any portion to the county. Motion carried 3-0.
A. Approving Operators Licenses for Timothy & Kari Schlefke—A background check was completed on both Tim and Kari Schlefke with no alcohol related convictions reported. Mike seconded by Bruce made a motion to approve issuing operator licenses to the Schlefke’s. Motion carried 3-0.
B. Certified Survey Map (CSM) for Cornerstone Worship was signed by the Chairman & Clerk on 6/16/09—Frank reported that Cornerstone Worship sold one acre of land to a homeowner that was having trouble getting a soil test to pass for a new septic system. The CSM was signed as stated above.
Bruce announced that the newsletter had been mailed out and town residents should be receiving them soon.
Approving the monthly vouchers and checks—Mike moved to approve the monthly checks and vouchers presented at this meeting and also to approve the clerk writing a check ($950) to Engel and Associates, Inc. if requested by Engel for WDNR GIS fees for site closure of the former Stiedaman property. Motion was seconded by Bruce. Motion carried 3-0.
With no further business to discuss, Bruce seconded by Mike made a motion to adjourn. Motion carried 3-0 and the meeting adjourned at 8:43 Pm.
Town of Lamartine
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