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July 14, 2008 Board Meeting Minutes
TOWN OF LAMARTINE DRAFT
Board Meeting Minutes
July 14, 2008
With all notices having been properly posted, Frank Bartzen, Chairman called the July meeting to order at the Lamartine Municipal Building Meeting Room at 7:30 Pm.
Supervisors Mike Suprenand and Bruce Rhode, Clerk Jill Randall and Treasurer Greg Michels were also in attendance at this meeting.
Frank led the Pledge of Allegiance.
Frank called for any corrections or additions in the June Town Board Meeting minutes. Mike made a motion seconded by Bruce to accept the minutes as presented. Motion carried 3-0.
Frank called for any corrections or additions in the June 16, 2008 Special Town Board Meeting (Road Bid Opening) minutes. Bruce moved to accept the minutes as presented. Mike seconded the motion. Motion carried 3-0.
Frank then called for a motion to approve the June 16, 2008 Special Town Board Meeting (East Central WI Regional Plan Commission Membership) minutes. Frank seconded by Mike moved to approve the minutes as presented. Motion carried 3-0.
Frank called for the June Treasurer’s report. Treasurer Greg Michels read the report aloud with an ending balance on 6-30-2008 of $ 511,068.78. Mike seconded by Bruce made a motion to approve the Treasurer’s report as given. Motion carried 3-0.
Mike Nolan from Nolan Insurance will speak regarding the Town’s Insurance—Mike Nolan was not present at this meeting.
REPORTS AND COMMUNICATIONS:
1. Road Report
1. Road Bid Opening June 16, 2008—For further details see meeting minutes dated 6/16/08 @ 6:00 Pm—Frank read the bid received from Scott Construction and explained that the bid was accepted by the Board with the exclusion of Project #2 Smith Road and possibly cutting back on Project #1 Johnson Road.
2. FEMA Report—Discussion took place regarding the cost of repairs for culverts and other road damage the Town experienced from the flooding. Some of the repairs will not be able to be turned into FEMA as they were already in bad shape.
3. Road issues—Discussion took place regarding how the culvert and road repairs that will have to be done would be paid for at a cost totaling approximately $26,000. It is possible that some summer road project work will have to be held over until next year. Mike made a motion that Scott does not do Smith Road or Johnson Road this year. Bruce seconded the motion. Motion carried 3-0. Frank then read aloud the Resolution For Authorization to Borrow $90,000.00 from the WI State Trust Fund. A motion was made by Mike and seconded by Bruce to adopt the foregoing preamble and resolution authorizing the Town to borrow $90,000.00. Let the record show that three (3) votes were cast with the following results: Frank Bartzen—YES, Mike Suprenand—YES, and Bruce Rhode—YES. Motion carried 3-0.
4. Road Discontinuance Update—all legalities are completed on the five roads the Town discontinued. Frank spoke with the WI Towns Association and the Town Attorney regarding snow removal contracts between the Town and the discontinued gravel road owners and they do not recommend the Town contracting to do any private work as the liability is just too high. The Town will do any necessary graveling and grading of these roads before officially returning these five roads to the property owners at the end of this year. For further details on the Road Discontinuance please see the minutes dated May 28, 2008.
B. Update on Cemetery/Veterans Memorial Committee Meeting 6/30/08—Greg reported that the Veteran Memorial fund is at about 57% of its goal ($23,000 short for completing this project). The committee discussed the need for a six month lead time prior to ordering the granite stones. This makes it necessary to do the excavation and cement work for the stones base this fall. Brent Marchant has volunteered to do the excavation and Pinno Construction has volunteered to donate the forming and finishing of the cement. The concrete is all that will have to be paid for out of the Veteran’s Memorial fund, to complete the base of the memorial. It is also in the Towns’ budget this year to put the power in the shelter at Seven Mile Creek Park. Mike seconded by Bruce made a motion to move ahead doing the concrete foundation and run the power to the shelter. Motion carried 3-0. Greg also reported that the students are back working at the Anderson Cemetery cleaning things up. There was a recent burial at the cemetery. The newly formed Ladoga Cemetery Association has reimbursed the Town $450.00, the amount paid to the lawnmower for the 2007 mowing season.
C. Update on Animal Siting Ordinance Progress—Town Attorney, John St. Peter offered a few small changes in the Animal Siting Ordinance. The Town can now move forward with the Public Hearing. A legal opinion will be sought regarding the need to send individual notices to property owners that will have their land reclassified with the adoption of the Animal Siting Ordinance. Possible dates for the Public Hearing are August 25, 26 or the 27th. The Clerk will check with Eric Fowle and Jim Rietzner regarding their availability. The upcoming newsletter will have an article regarding the Animal Siting Ordinance and the importance of town residence attending the public hearing.
D. Smart Growth Kick Off Meeting with the Town Plan Commission—Sept. 10th at 7:00 Pm—Lamartine Municipal Bldg Meeting Room (LMBMR)—PUBLIC IS ENCOURAGED TO ATTEND—Frank announced the above Smart Growth Kick Off meeting. The second Smart Growth Meeting has been scheduled for October 15, 2008 AT 7:00 Pm at the LMBMR. It is very important that all Town residents attend these meetings as it will be your chance to have input into issues regarding the future of the Town of Lamartine. Martenson & Eisele was hired by the Town to assist in completing the Smart Growth Plan. The Town of Oakfield is also working with them. On Monday, July 21 at 7:00 Pm the Town of Oakfield will be approving the final draft of their Smart Growth plan and have invited anyone from Lamartine who is interested to attend.
E. Update on Town Newsletter—The newsletter will be mailed out toward the end of this month.
A. Assessor Proposals and Multi Year Bids—Joel Ryan, Town Assessor called regarding the Town considering requesting proposals for multi year assessor bids. He explained that their current contract remains in place unless he or the Town notifies the other party in writing via certified mail between December 1 and December 31 of the existing assessment year. Discussion took place that the Town would like the contract terms to state that the time frame for terminating/changing the assessor’s contract would be within 30-days after the Board of Review. This would allow the Town sufficient time to find a new assessor if needed.
Approving the monthly vouchers and checks—Mike seconded by Bruce moved to approve the monthly vouchers as presented and grant permission to the Clerk to pay the Glanz Excavating invoice. Motion carried 3-0.
With no further business to discuss Mike seconded by Frank made a motion to adjourn the meeting. Motion carried 3-0. The meeting adjourned at 9:10 Pm.
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