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July 14, 2014 July Town Board Meeting Minutes
TOWN OF LAMARTINE DRAFT
Board Meeting Minutes
July 14, 2014
With all notices having been properly posted, Frank Bartzen, Chairman called the July meeting to order at the Lamartine Municipal Building Meeting Room (LMBMR) at 7:00 pm. Also present at this meeting were Supervisors; Mike Suprenand and Bruce Rhode, Treasurer; Greg Michels and Clerk; Jill Randall. Please see meeting sign in sheet for other attendees.
Pledge of allegiance was recited.
Approval of Minutes from Previous Meeting(s)—Bruce seconded by Mike moved to approve the June Town Board Meeting Minutes as presented. Motion carried 3-0.
Treasurer’s Report—Treasurer, Greg Michels read the June Report with an ending balance of: $496,426.80 on
June 30, 2014. Mike moved seconded by Frank to approve the Treasurer’s report. Motion carried 3-0.
REPORTS & COMMUNICATIONS:
a. Road Report—Crack filling is done in the township. Scott Construction is in the town doing the chip sealing planned for this season. Rich is mowing the roadside ditches. The grass is heavier & longer due to the abundance of rain. Rich reports that Wild Parsnip is growing like crazy in the ditches. Charter Communications is sending the landscaping contractor they used to check the work done in the township last fall and make sure that all places that cable was dug in has black dirt and has been seeded.
i. Culvert Permit Report—two culvert permits were reported this past month. Donald Rhode was issued a permit for a field entrance. A permit was also issued to a Mullenbach on Thomaswood Trail where a lot was sold in the sub division for new home construction.
ii. Road Work Update Per Frank----This item was already addressed. Please see a. Road Report above.
b. Update on the Fire Dept. Steak Fry—Held Saturday, June 21, 2014—Greg reported that the steak fry was a success. 382 steaks were sold. The fire department made approximately $4000.00.
c. ELECTION –August 12, 2014 Partisan Election—Polls Open 7:00 Am to 8:00 Pm—The clerk announced this upcoming election.
a. Board Action – UW Extension asked if the Town Board would revisit their Request for Financial Contribution to Share in Cost to Conduct a County 2014 Well User Survey. The Board voted not to contribute funds at the June Board Meeting—Mike seconded by Bruce moved that the board stay with their original decision and not contribute funds for a well survey. Motion carried 3-0.
b. Discussion/decision Re: Moving Forward with the Ditching & Culvert placement on Forest Avenue Road by the Woodley Property—Frank got some prices for this ditching and culvert work to be completed. Discussion took place regarding the town paying for any of this work. Mike moved that the town feels that Woodley and Conger have the right to dig out the ditch and put in a 24 inch culvert at Woodley’s driveway with no funds to be paid for this project by the Town of Lamartine. Bruce seconded the motion. Motion carried 3-0. Frank will send a letter to Woodley informing him of the board’s decision.
c. Mt Pleasant Drive Matters
i. Update on Informational Meeting Held w/Town Board, Pipping & other Mt Pleasant Drive Property Owners; held Monday, June 30th @ 5:30 pm on site—Frank reported that the Town Board met with the Mt Pleasant Drive land owners as stated above. David Jacob who is conducting land surveying for Mr. Pipping will draft an Ingress / Egress Agreement between all property owners adjacent to Mt Pleasant Drive. The Town is not officially involved in this particular agreement.
ii. Review Access Agreement between all Mt Pleasant Property Owners—After this agreement is drafted and all property owners have signed the agreement it will be up to the town if the Mt. Pleasant Drive is to be vacated or not.
iii. Review “DRAFT” Agreement to Initiate Road Discontinuation Process—Frank explained that the board had received a “DRAFT” copy of the “Agreement to Initiate Road Discontinuation
Process “. This is an agreement between the Town and Dennis Pipping, Pipping Construction which would require a $1000.00 escrow for costs incurred by the town to discontinue or vacate Mt. Pleasant Drive back to the owner(s). Frank summarized what needs to happen for the town to continue with the discontinuation of Mt. Pleasant Dr.: 1) All property owners must sign the Ingress/Egress Agreement. 2) The Town will proceed with signing of the “Agreement to Initiate the Road Discontinuation Process”. 3) The Town will need the legal description for the publication of the public hearing notice. Mike made a motion that the town proceeds with the vacation of Mt. Pleasant Drive with the condition that all land owners involved sign the access agreement and Pipping signs the “ Agreement to Initiate the Road Discontinuation Process” and puts $1000 in escrow as required by the town. Bruce seconded the motion as it was read. Motion carried 3-0.
a. Board Action—Operator’s License Application—Brittany Meyer (new)—the clerk reported that there was nothing found in the background check on Ms. Meyer. Bruce seconded by Mike moved that an operator’s licensed be granted to Brittany Meyer. Motion carried 3-0.
b. Approval of Certified Survey Maps (CSM) Presented by David Jacob
i. Donna Boelk – 3 acres on Clark Road (SW ¼ NW ¼ Sec. 35)—Frank and David explained that this 2.77 acres of land is owned by Donna Boelk and is located on West Clark Road. It is zoned residential and therefore does not require a public hearing to rezone. Mike moved that the board approves the Boelk CSM as presented. Bruce seconded the motion. Motion carried 3-0.
ii. Norbert & Sally Giebel—7 acres off from Forest Ave Rd (Split 3 ac / 4 ac-- NW ¼ NW ¼ Sec. 17) *Please note that this CSM requires a CUP and at the most can only be “conditionally approved” at this time* The seven (7) acres referenced above is incorrect, the total acreage is 5.7. David Jacob presented the CSM for the board to review. He explained that the property owners Norbert and Sally Giebel wished to divide this 5.7 acre parcel into two parcels consisting of an existing home on the northerly 3 acres and a proposed home on the remaining southerly 2.2 acres that their daughter and son-in-law would like to purchase to construct a home. Tom Endejan (son-in-law) will need a Conditional Use Permit to move forward. Mike seconded by Frank moved to approve the Giebel CSM contingent on a Conditional Use Permit being granted. Motion carried 3-0.
c. Pine Drive Dairy
i. Update on culvert Installation—Frank explained that at a previous board meeting the “draft” Agreement between the Ford’s and the Town was reviewed and approved by the board. This agreement is regarding the installation of a culvert for the purpose of pumping manure under the road to other fields. The culvert was installed under Fairview Road approximately two weeks ago. Frank thanked the Fords of Pine Drive Dairy for doing such a great job.
ii. Acknowledge Signed Culvert Agreement Between the Town and Pine Drive Dairy-- Frank moved seconded by Mike that the culvert agreement was signed between the town and Pine Drive Dairy on July 4, 2014. Motion carried 3-0.
d. Board Action—Collection of Semenas Delinquent Personal Property Taxes—Mike moved seconded by Bruce that the Town move forward in taking Ron Semenas to Small Claims court to collect several years of unpaid personal property taxes totaling approximately $1834.00. Motion carried 3-0.
e. Board Action—Approval of Mobile Tower Siting Permit Ordinance—Frank explained that the newly drafted Mobile Tower Siting Permit Ordinance meets all the new state statutes. Bruce moved seconded by Frank that the town adopts the new Mobile Tower Siting Permit Ordinance #M-7142014 as presented. Motion carried 3-0.
Approval of Monthly Vouchers & Checks—Mike made a motion that the board approve the checks and vouchers as presented. Bruce seconded the motion. Motion carried 3-0.
Adjournment—Bruce seconded by Mike moved to adjourn the meeting. Motion carried 3-0 and the meeting adjourned at 8:50 Pm.
Town of Lamartine
Included with these minutes: Attendance Sign in Sheet
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