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June 12, 2006 Town Board Meeting Minutes
TOWN OF LAMARTINE DRAFT
Town Board Meeting Minutes
Dated: June 12, 2006
With all notices having been properly posted, Ed Montsma, Chairman called the June meeting to order at the Lamartine Municipal Building Meeting Room at 7:30 Pm. Supervisors Mike Suprenand and Frank Bartzen were also in attendance at this meeting.
Ed led the Pledge of Allegiance.
Ed called for any corrections or additions in the May Town Board Meeting minutes. Frank made a motion seconded by Mike to approve the May minutes as presented. Motion carried 3-0.
Ed asked Greg to read the May Treasurer’s report. Greg read the Treasurer’s report aloud. The ending balance as of 5-31-06 was $455,518.55. Mike seconded by Frank moved to approve the treasurer’s report. Motion carried 3-0.
Mark Hintz offered a sincere thank you to the town board for working with him as president of the fire department for the past years. Mark stated that it would be hard to leave this community. The Board thanked Mark for being a part of the fire department, the community and being good to work with.
Jim Wiley asked the Board to consider lowering the speed limit on Fisher Road. He reported that traffic speeds on this short stretch of road regularly. The Board will call the County Sheriffs Dept. regarding this complaint and request they patrol this area.
Greg Michels announced that the new fire signs have arrived and Diggers Hotline will be marking underground line, cables etc. Greg reported that Diggers no longer locates single line telephone lines. If one of these lines are hit during digging/excavating Diggers Hotline will pay for the repairs. Greg further reported that 270 fire signs would need to be relocated from their current position.
ROAD BID OPENING
Ed stated that the Town received two sealed bids. One bid from Northeast Asphalt and one from Scott Construction.
The bids were opened. Following are the projects specifications and the total amount of the bids received. Please see attachments for further information.
2006 Roadwork Specifications Company Bidding Amount of Bid
Specifications #1—Full Cold Mix Wedging & Hot Oil Seal Coating
Project 1—Forest Ave Rd. west of CTY C .5 mi x 20’ Scott Construction $ 20,600.00
NE Asphalt $ 21,581.75
Project 2—Triple Kay, west of CTY C .50 mi x 22’ Scott Construction $ 23,972.00
NE Asphalt $ 23,744.25
Specifications #2—Spot Wedge & Hot Oil Seal Coating
Project 1—Brown Road from Hillcrest east to Nelson Rd not discussed
One (1) mile x 20’
Specifications #3—Full Pulverizing, Grading & Hot Mix or Cold Mix Paving
Project 1—Forest Ave Rd, west of Townline Rd to Scott Construction $ 54,994.00
Nelson Rd One (1) mile x current width of road NE Asphalt $ 60,429.70
This project-included bridgework: Milling, install membrane on bridge, bridge prep etc.
**Please see attached bid specifications for more detail/information. (Attachment “A”).
Discussion took place regarding the Bid Spec. #3. The bids were not to the specifications the Town wanted with the bridgework included. Mike made a motion that the Town rejects both bids (Specification #3) and each have 10 days to resubmit their bids for this project. Frank seconded the motion. Motion carried 3-0. Discussion took place regarding Spec. #1. Mike made a motion to except both bids from Scott Construction for Forest Ave Rd and Triple Kay Rd. Frank seconded the motion. Motion carried 3-0.
No bids were discussed for Spec. #2 as there will not be enough money in the budget to complete this road project this year.
The board will meet on Monday, June 26, 2006 @ 6:00 pm at the Lamartine Municipal Building Mtg Room to open the bids resubmitted from Scott Construction and Northeast Asphalt for Road Spec. #3.
REPORTS AND COMMUNICATIONS
A. Road report—
1. Discussion/Decision regarding ditch cleaning—Ed stated that this item would be discussed during Old Business A. with the Haney water drainage complaint.
2. Update on Town Road/Driveway Committee Information—Greg reported that he spoke with Guaranty Title regarding the progress of the title search they are doing for the town’s gravel road/driveways. They have eleven of the seventeen properties done. A meeting date will be set for the committee to meet to discuss the information from the title company when all the title searches are complete.
B. Property Clean-ups
1. Treptow Property— N6345 Hillcrest Road—This property remains in Corporation Council. There has been some movement of trailers etc. on the property so they will give him a couple of more weeks and speak to him again.
C. Update on Onyx Waste Service and garbage/recyclables blowing out of trucks —Onyx has been contacted by the clerk and no answer has been received as to Onyx sending letters to the town residents informing them that if their garbage/recyclables are loose they will not be picked up.
D. Newsletter Articles—Please get newsletter articles to Patty ASAP.
E. Update on Ordinance Committee Meeting held May 22nd—The committee met and continued to go through the town’s ordinances. The Town’s Junk & Vehicle Ordinances were reviewed.
F. Update on well abandonment at the Seven Mile Creek Park—The County has approved sharing the cost of the well abandonment with the town. The Town is waiting for the well drillers to get the abandonment done.
G. Update on the new computer workstation in the town office—Frank made a motion that the town accepts both bids from Heartland Business Solutions for a new computer, software, labor for networking etc. Mike seconded the motion. Motion carried 3-0.
H. Update on summons and complaint of certiorari review received by the Town—Atty Sharpe is setting up deposition dates for Ed Montsma & Dean Birschbach with the Pinno’s Attorney Patrick Madden. A court date has been set for October 15th if needed.
A. Action/discussion regarding the Haney c/o water drainage to their field and Congers letter of response to the Town regarding comments made that the water is coming from his property—Discussion took place regarding the drainage problem and what could be done to take care of the problem. Mike made a motion that the town research the cost of ditching etc. to fix this problem and address it at the 2007 budget workshop. Frank seconded the motion. Motion 3-0.
B. Appointing Board of Appeals Members for the June 2006 thru June 2008 term—The clerk reported that regular members Greg Michels (Chairman), Roger Searl, Mike Pittler, and Harold (Bud) Guenther would like to serve another two-year term. John Potratz declined. Alternate Member J. Peter Braun offered to serve another two-year term as an alternate or a regular member wherever he is needed. Dan Coehoorn will serve another two-year term as an alternate if no one else would like to do it. Discussion took place. Mike made a motion that the board approves all the regular members willing to serve, along with J. Peter Braun as a regular member, for a two-year term on the Board of Appeals from June 2006 through June 2008. Frank seconded the motion. Motion carried. 3-0. The board will postpone appointing the alternate Board of Appeals members until the July Board Meeting where each will submit names for the positions.
A. Approval of the 2006-2007 Liquor License and Operator License Renewals—The clerk offered the following Liquor License & Operator renewal applications for the 2006-2007 licensing term.
Liquor License Renewal Applications
Ř Lori’s Bar & Grill—Lori Suprenand
Ř Rascals Bar—Don Waldschmidt
Ř Wescot Sportsman’s Club—Robert Baehler
Ř Lakeshore Bowhunters Club—Thomas Benedict
Operator Renewal Applications
Mark Berger, Brandee Morris, Eugene Newton, James Wiese, Tammy Berger, Dale Pierce, Shiela Baehler
Dave Sabel, Donald Buerger
Stephanie Fisher, Brian Michels, Susan Goding, Joe Michels, James Osborne, Kathleen Friedel
Randy Wirkus, Jennifer Supple, Amy Phillips, Debra Raab, Sue Kleinschmidt, Jaqueline Zerger
Frank made a motion that all liquor license applications be approved. Ed seconded the motion. Motion carried 2-0. (Mike Suprenand abstained from voting on this item) Frank made a motion that all operator renewal applications be approved. Mike seconded the motion. Motion carried 3-0.
B. Discussion/decision regarding the town joining with the Village of Oakfield & the Town of Oakfield to work together with the ECRWPC to complete the towns mandatory Smart Growth Comprehensive Plan. Discussion took place regarding this issue. Mike made a motion that the board have the Town Plan Commission research the town working with the Town & Village of Oakfield and possibly using ECRWPC to complete the mandated Smart Growth Plan and also research how the town should go about redistricting the towns Ag use land and send a recommendation back to the town board for the July Town Board Meeting. Frank seconded the motion. Motion carried 3-0.
MONTHLY CHECKS AND VOUCHERS
Monthly checks and vouchers were offered for review and approval.
Frank made a motion to approve the June vouchers as presented. Mike seconded the motion. Motion carried 3-0.
Mike made a motion seconded by Frank to adjourn the meeting. Motion carried 3-0.
Jill Randall, Municipal Clerk
TOWN OF LAMARTINE
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