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June 13, 2005 Town Board Meeting Minutes
TOWN OF LAMARTINE DRAFT
Town Board Meeting Minutes
Dated: June 13, 2005
With all notices having been properly posted, Ed Montsma, Chairman called the June meeting to order at the Lamartine Municipal Building Meeting Room at 7:30 Pm. Supervisors Mike Suprenand and Frank Bartzen were also in attendance at this meeting.
Ed led the Pledge of Allegiance.
Ed called for any corrections or additions in the May Town Board Meeting minutes. Mike made a motion seconded by Frank to approve the May minutes as presented. Motion carried 3-0.
Ed asked Greg to read the May Treasurer’s report. Greg read the Treasurer’s report aloud. The ending balance as of 5-31-05 was $385,899.01. Frank seconded by Mike moved to approve the treasurer’s report. Motion carried 3-0.
Larry Conger asked if the Town was planning on giving the Town gravel roads back to the original owners. Ed stated that he was considering putting this item on the agenda for the Board to discuss.
Larry stated that he had a prospective buyer for his property until the prospective buyer called chairman Montsma and asked him if the Town planned on doing anything with the Town gravel roads. Ed told him that he was thinking about putting the issue of the Town looking into the possibility/legality of giving select gravel roads back to the original property owner. If this item is placed on the agenda for Board discussion it will be this fall in preparation for the next years budget.
ROAD BID OPENING
Ed stated that two sealed bids had been received from Northeast Asphalt and Scott Construction.
The bids were opened. Scott Construction was the other bidder. Following are the projects specifications and the total amount of the bids received. Please see attachments for further information.
2005 Roadwork Specifications Company Bidding Amount of Bid
TRIP Project—Forest Ave from CTY Y west 1.00 mi x 22’ Scott Construction $ 50,285.00
TRIP Project—Forest Ave from CTY Y west 1.00 mi x 22’ NE Asphalt $ 50,787.00
Project 1—Forest Ave West on CTY C Scott Construction $ 2,997.00
Project 2—Brown Rd from Townline west to bridge Scott Construction $ 5,100.00
Project 3—Towne Road from CTH TC to CTH T Scott Construction $ 36,414.00
Project 4—Fairview Rd form CTH T to Orchard Rd
Option A Scott Construction $ 34,143.00
Option B Scott Construction $ 26,780.00
**Please see attached bid specifications for more detail/information. (Attachment “A”).
Discussion took place regarding the Bids.
Mike made a motion to accept the Scott Construction bid for the Trip Project—One (1) mile of Forest Ave Road. Frank seconded the motion. Motion carried 3-0.
Discussion took place regarding the four (4) remaining road projects bid only by Scott Construction. The Board discussed holding off on Project #4—Fairview Road until 2006 as the road blacktopping budget line was short $9000 of being able to complete all four projects. Frank made a motion to award the first three (3) road projects listed on the road specification sheet to Scott Construction. (This would excluded project #4—Fairview Road from CTH T to Orchard Road) Mike seconded the motion. Motion carried 3-0.
Mike made a motion seconded by Frank to accept the crack-filling bid of $13,575.00 from Crack Filling Service. Motion carried 3-0.
REPORTS AND COMMUNICATIONS
A. Road report—
1. FEMA Update—Ed reported that the Town should be receiving another $7,000 to $7,500 from FEMA. He expects the Town to receive a check in the next couple of weeks.
2. Road Bond for Treptow Lane—Discussion took place regarding setting a road bond for Treptow Lane extension for Larry Conger’s sub-division Hickory Heights. Larry offered an estimate from Northeast Asphalt in the amount of $24,000. Frank made a motion to accept the road bond proposed in the amount of $24,000. Mike seconded the motion. Motion carried 3-0
B. Property Clean-ups
1. Treptow Property— N6345 Hillcrest Road—This property remains in Corporation Council. No further information is available at this time.
2. Jahns Property—N6998 CTH I –A letter was sent to Mr. Jahns. He called Ed and asked if he could have a couple of months, as he was in a car accident and can not work on the clean up right now. The Board will give him a couple of months to be incompliance.
3. Former Masteller Property—N6998 CTH I—This property is in the process of going back to the finance company. The Town will wait until July 1st and then contact the finance company to have them do some clean up of this property.
C. Update on the recent variance request from Rich and Sandy Ryan —Greg MIchels, Chairman of the Board of Appeals reported that the Ryan’s recently requested a variance in the 100 foot setback to 71 feet to add on to their garage. The Board of Appeals voted 4-1 to grant this variance.
D. Update on Onyx Waste Service and garbage/recyclables blowing out of trucks—The Clerk reported that she had spoke with Lon Walters of Onyx Waste Services and he stated that a number of town residents are not bagging their garbage and recyclables properly. Onyx would be happy to do a township wide mailing to instruct town residents on how the garbage/recyclables should be readied for pickup. The Clerk will call Onyx and give them permission from the town to do a mailing. The town will give them a disc of town resident addresses.
E. Newsletter Articles—Newsletter articles will be due in to Patty toward the end of June. Assignments were made to individuals to submit articles.
A. Discussion advising the fire department to look into marking property boundaries—Discussion took place regarding an incident that occurred recently with some children damaging a neighboring property owners trees while at a function at the Town Community Center. The property owner notified the Clerk of the incident and requested that property boundaries be marked so people using the community center did not trespass on to private property that borders the fire department property. Mike and Mark Hintz will speak to this property owner regarding his request.
B. Update on Streetlights—Mark and Rich met with Patrick Mueller and it was decided that the streetlight pole will be place on the other side of the driveway with one line going acrossed the road and then from there down the line the wires will be underground.
C. Setting a date to review the Town Ordinances—Ordinance reviewing will be postponed until this fall. Volunteers will be sought to help with this task. An article will be placed in the summer newsletter requesting volunteers. Pete Braun volunteered to assist with this project. This will be discussed again in August.
A. Discussion/decision regarding the DOT granting a commercial access permit for the Karst property on STH 23—The DOT contacted the Town regarding the issuance of a commercial access permit for the Karst property on STH 23. The current access on this property is residential but due to the new Business Zoning on this property the access permit must be changed to commercial. The DOT stated that they do not have a problem issuing the commercial access permit but, wanted to make sure that the town was aware that there was a 20-foot easement on this driveway and did not want to issue the permit without the towns’ approval. Frank made a motion to send a letter to Susan Voight at the DOT stating that the town has no objection. As far as future plans the town considers this Ag property and has no long-range future plans for this property. Mike seconded the motion. Motion carried 3-0.
B. Approval of alternate Board of Review Members —The Clerk presented the names of alternates for Board of Review members. These alternates would only serve on the Board of Review if needed due to one of the regular members being unable to attend or a request from an objector to have one of the regular members removed for their case. Mike made a motion to approve the appointment of the alternate members of Board of Review presented by the clerk. (Linda Birschbach, J. Peter and Dolores Braun, Bruce Rhode and Hal Ayer). Frank seconded the motion. Motion carried 3-0.
C. Approving 2005 Liquor License Renewal Applications—The Clerk presented 2005 Liquor License renewals for Lori’s Bar and Grill, Rascals, Lakeshore Bowhunters Club, and Wescot Sportsmen’s Club. Frank made a motion to approve all renewals for liquor licenses. Ed seconded the motion. Motion carried 2-0. Note: Mike Suprenand abstained from voting on this issue.
D. Discussion/decision regarding the well at the Seven Mile Creek Park—Discussion took place regarding abandonment of the well at the park. The Board decided that an advisement from the park committee on the possible abandonment of this well should be sought.
E. The Chairman and the Clerk signed the certified survey map (CSM) for Donald Close. Lot 6, 4.00 acres.
F. Lauer CSM—The Lauer CSM Lot #1 Vol. 14 Pgs. 91-92, 9.60 acres was reviewed by the Board. The Board will hold a Special Town Board Meeting on Thursday June 16, 2005 @ 5:45 Pm to discuss signing this survey. This will give each Board member time to review the driveway access for lot #3 (original house).
MONTHLY CHECKS AND VOUCHERS
During checks and vouchers Greg asked the Board if he could comment regarding the road projects for 2005. The Board had decided to leave out Project #4 and hold it off until next year. Greg suggested that the Board consider using the unexpected $7500 the Town would receive from FEMA, find another $1500 in the budget and go ahead and do all the road projects they originally planned on doing. Discussion took place regarding this suggestion. The Board decided that Project #4 (Fairview Road) would be held off until 2006.
Frank made a motion to accept the monthly vouchers as presented. Mike seconded the motion. Motion carried 3-0.
Mike made a motion seconded by Frank to adjourn the meeting. Motion carried 3-0.
Jill Randall, Municipal Clerk
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