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June 13, 2016 June Town Baord Meeting Minutes
TOWN OF LAMARTINE DRAFT
Board Meeting Minutes
June 13, 2016
With all notices having been properly posted, Frank Bartzen, Chairman called the June meeting to order at the Lamartine Municipal Building Meeting Room (LMBMR) at 7:00 pm. Also present at this meeting was Supervisors; Bruce Rhode & Roger Grade; Treasurer, Greg Michels and Clerk; Jill Randall. Please see meeting sign in sheet for other attendees.
Pledge of allegiance was recited.
Approval of Minutes from Previous Meeting(s)
a. May Board Meeting Minutes (5/9/16)—Roger seconded by Bruce moved to approve the May minutes as presented. Motion carried 3-0.
Treasurer’s Report—Greg read the treasurer’s report aloud with an ending balance of $523,692.17 Bruce moved to accept the treasurer’s report as presented. Roger seconded the motion. Motion carried 3-0.
Joan Rosenthal—Introduced herself as a candidate for the Fond du Lac County Treasurer position which will be on the ballot at the August 9, 2016 election.
Concerns were address by two parties about low hanging tree branches near the intersection of County T and Nelson Road and Johnson & Giebel Road making it hard to see. Frank will have Rich take care of these branches.
Bruce offered a big thank you to all involved in the creation of the park and the veteran’s memorial.
Board Action on Plan Commission’s Recommendation Voted on at a Public Hearing Held June 6, 2016 @ 6:30 PM --Orvis Real Estate, LLC Request for a Conditional Use Permit to construct a non-farm home in an Intensive Farmland District—Frank reported that the Plan Commission at the June 6th Public Hearing voted 4-0 to recommend to the Town Board that the Conditional Use Permit be granted. The Town Board was in attendance at the public hearing and received all the information regarding this petition for a CUP. (For more detailed information please see “Public Hearing Minutes—Orvis Real Estate LLC”—Dated June 6, 2016. Bruce seconded by Roger move to go forward with the Plan Commission’s recommendation and approve the request for a conditional use permit for Orvis Real Estate LLC. The voice vote results were as follows: Frank—YES, Bruce—YES and Roger—YES. The Town Board voted 3-0 to grant a conditional use permit to construct a non-farm residence in an Intensive Farmland Preservation zoned district.
ROAD BID OPENING: 8:00 pm BIDS SUBMITTED by the deadline will be opened by the Board. Bids may or may not be awarded at this meeting.
With the time being 8:00 pm Frank asked for the bids received by 3:30 Pm, June 13, 2016 deadline. The Clerk announced that only one Bid was received from Scott Construction and it was submitted on time. The bid was opened and read aloud.
Bruce moved seconded by Roger that the Town award the Bid to Scott Construction as follows:
Project #1, #2, #3-(Option 1), #4, #5 and #7 for a total of $163,538.00. Motion carried 3-0. Please see a copy of the bid amounts including project roads and specifications (Attachment A) filed with these minutes in the clerk’s office.
The Bid was signed and dated and hand delivered to Scott Construction Representative, John Delmore. Frank asked for the board’s permission to do some small areas of patching the town roads by Rich and himself. They will do this work when Scott Construction is in town doing the summer road projects. They estimate the cost at around $3975.00. Motion by Roger to approve these small patch jobs for approximately $3975. Bruce seconded the motion. Motion carried 3-0.
REPORTS & COMMUNICATIONS:
a. Road Report—Rich is working on roadside mowing. Frank also noted that the East Central WI Regional Plan Commission will begin doing the Sign Inventory for the Town.
i. Culvert Permit Report—Thor on Forest Avenue between County T & Forest Ave was issued a culvert permit.
b. Discussion Next Town Newsletter date—A full newsletter will not be published at this time. Greg and Jill will work together and produce a post card to be mailed to town residents.
c. SAVE THE DATE—Fire Dept. Steak Fry—Saturday, June 18, 2016—Serving from 3 to 8 PM
d. Board of Review Update – Held May, 17, 2016 from 4 to 6 PM—Frank reported that no one appeared at this year’s Board of Review.
e. ANNOUNCEMENT – DATE CHANGE OF OCTOBER 2016 TOWN BOARD MONTHLY MEETING TO THE FIRST MONDAY OF THE MONTH BEING: Monday, October 3, 2016 at 7:00 PM as usual. November Town Board meeting is back to the normal 2nd Monday.
f. Update on April Board Meeting Citizen Concern regarding excess stone chips on Schraven Circle—Frank spoke with Scott Construction and arranged for them to come back and sweep Schraven Circle when they are in town doing the summer road projects, and the town will haul away the excess stones.
g. Spraying of invasive weeds by the WI DNR—Frank listed areas the DNR has notified the town they will be spraying for invasive weeds. The DNR will be contacting and working with the landowners on this project.
h. Discussion of Phone calls received by town regarding noise control in township—Discussion took place regarding calls Frank has received from concerned town residents regarding the recent sale of the Methodist Church to a motorcycle club to use as a clubhouse and the noise that this may bring to the township. The Board discussed this matter and the possibility of a noise control ordinance for the township. After much discussion the Board decided to take a wait and see approach. It is unfair to assume there will be noise problems associated with the club. The Town will continue to handle noise complaints to the sheriff’s department on an as needed basis as has always been the practice.
a. Discussion Forest Avenue Ditch matter (Town Attorney’s opinion)—Bruce stated that he felt it was time to get this matter back on the agenda as enough time has passed and the board did vote to bring the parties back together to discuss the ditch in the hope of possibly reaching a compromise and get the ditch properly fixed. Frank read a letter from the town attorney Matt Parmentier. Much discussion took place regarding opening this matter up again for discussion. Bruce made a motion that if the involved parties would like to discuss the Forest Ave Ditch matter to contact the Town Board to have it put on the agenda. The motion died due to a lack of a second. Roger moved that the item be tabled indefinitely unless there is a new development or there is a request by the parties to put it on the agenda because there is a new development on the matter. Bruce seconded the motion. Motion carried 3-0.
b. Brown Rd / Wonser Rd Ditch Damage: Letter from Town stating Satisfaction of Repairs to Contractor responsible for damage. Frank moved seconded by Bruce to approve sending a letter to the parties responsible for the road damage informing them that the damage is fixed to the town’s satisfaction.
a. Board Action—Board of Appeals reappointment of regular members: Greg Michels & Paul Dercks and discontinuing term end dates for alternate members of the BOA. Bruce moved seconded by Roger to reappoint Greg Michels and Paul Dercks as regular members to the Board of Appeals and that from now on the town will not have a term expiration date for the alternate Board of Appeals members. Motion carried 3-0.
b. Board Action—Orvis Real Estate LLC Certified Survey Map presented for signatures—Roger made a motion to approve the CSM for the Orvis Real Estate LLC. Bruce seconded the motion. Motion carried 3-0.
c. Board Action—Doing a Dog count this year—Bruce seconded by Frank moved that the town conduct a dog count this year. Motion carried 3-0.
d. Board Action—Discussion / Changes in Communication Tower Regulations / Laws—Frank reported that there were some changes in the communication tower regulations that he wanted to inform the board about. There is nothing to do now but keep an eye on the matter of companies placing a pole in the just off the road right of way for a communication tower with no need for approval from the town.
e. Board Action—Picnic License Application—Lamartine Fire Department Steak Fry, June 18, 2016—Frank moved seconded by Roger to approve the picnic license for the fire department. Motion carried 3-0.
f. Board Action—New Operator’s License Applications—Ashley Depres (Halfway House) &
Robert Gratton, Andrew Pevonka, Thomas Stibb & Mark Miller (Lakeshore Bowhunters). Bruce moved seconded by Roger to approve the new operator’s as listed to be licensed. Motion carried 3-0.
g. Board Action—Operator’s License Application—Brian Michels & Stan Dietsche (Renewals)—Roger moved seconded by Bruce to issue Brian Michels and Stan Dietsche a renewal of an operator’s license and a temporary operator’s license respectfully. Motion carried 3-0.
h. Board Action—2016 – 2017 Liquor License Applications
i. Lori’s Bar & Grill
ii. Halfway House
iii. Lakeshore Bowhunter’s
iv. Wescot Sportsman’s Club
The clerk presented the applications for renewal of town establishments requesting liquor license renewals. Frank seconded by Roger moved to issue liquor licenses to the listed establishments requesting renewal for the 2016 – 2017 licensing period. Motion carried 3-0.
i. Board Action—2016 – 2017 -- Town Establishments Renewal Operator License Applications—Applicants To Be Announced at Meeting-- The Clerk read the list of renewal applicants for Operator licenses for Lori’s Bar & Grill (list of names are on file at Clerk’s office) the Halfway House (list of names are on file at Clerk’s office) Lakeshore Bowhunter’s (list of names are on file at Clerk’s office) and Wescot Sportsman’s Club (list of names are on file at Clerk’s office). Bruce moved seconded by Roger to approve the Operator License applicants as read. Motion carried 3-0.
Approval of Monthly Vouchers & Checks—Frank moved seconded by Roger to approve vouchers presented for payment. Motion carried 3-0.
Adjournment—Frank seconded by Bruce moved to adjourn the meeting. Motion carried 3-0 and the meeting adjourned at 8:35 Pm.
Town of Lamartine
Included with these minutes: Attendance Sign in Sheet
Attachment A—Road Bid Document
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