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June 14, 2010 Town Board Meeting Minutes
TOWN OF LAMARTINE
Monthly Town Board Meeting
Minutes Dated: June 14, 2010
With all notices having been properly posted, Frank Bartzen, Chairman called the June meeting to order at the Lamartine Municipal Building Meeting Room at 7:30 Pm.
Supervisors Mike Suprenand, Bruce Rhode, Clerk Jill Randall and Treasurer Greg Michels were also in attendance at this meeting.
The Pledge of Allegiance was recited.
Frank called for any corrections or additions in the May Board Meeting minutes.
Bruce made a motion to accept the May Board meeting minutes as presented. Mike seconded the motion. Motion carried 3-0.
Frank asked Greg to read the May Treasurer’s report. The ending balance as of 5-31-10 is $526,297.09. Mike seconded by Bruce moved to accept the Treasurer’s report as given. Motion carried 3-0.
Citizen Concerns: Frank reported that he received a call from a town resident inquiring if the town could do something to get the lawn mowed at some neighboring property. This house is in foreclosure. Frank will talk to the bank that holds this property and see if this can be taken care of.
Road Bid Opening—2010 Summer Road Projects—Frank announced that the town only received a bid from Scott Construction (Scott). Scott’s bid for Cold Mix Paver Wedging and Hot Oil Seal Coating projects was opened and found to be complete and within the specifications requested. Frank read the bid aloud. Scott submitted bids on all four (4) projects. Please see Attachment “A” for a detailed list of amounts bid per project. The total bid amount for all four projects bid by Scott was $84,339.00.
Frank then opened the bid from Scott for Cold Mix Wedging and Hot Oil Seal Coating on Johnson Road. This project is subject to prevailing wage rates. Please see Attachment “A” for a detailed list of amounts bid per project. The total bid amount for the Johnson Road project was $56,933.00.
Discussion took place regarding bid amounts. The Town budgeted $165,000.00 for roadwork this year and the total of both bids is less than what is budgeted. Mike moved to award all bids to Scott Construction. Frank seconded the motion. Motion carried 3-0.
REPORTS AND COMMUNICATIONS:
A. Road Report—Rich has been out with the new mower. He stated that he likes it very much.
a. Culvert Project Bids—The Clerk submitted the bids to the chairman that the town received for this years culvert projects. Please see Attachment “B” for a detailed list of amounts bid per project. Mike made a motion that Project #1 (Townline Road-2 mile south of Hwy 23 culvert (box culvert) replacement) be awarded to Countryside Excavating in the amount of $1570.00 (not including culvert). Frank seconded the motion. Motion carried 3-0. Project #2 (Townline Road .3 mile north of Forest Ave Road) Mike made a motion seconded by Bruce that the Town accepts the bid from Marchant Excavating for Project #2 with clarification from Marchant that the bid amount of $1800.00 (not including culvert) does stand. If the bid amount is incorrect than the project will be awarded to Countryside Excavation. Motion carried 3-0. Project #3 (Towne Road-St. Stephens Church-Install new 30” culvert) Mike made a motion seconded by Bruce that the Town accept the bid from Marchant Excavating for Project #3 with clarification from Marchant that the bid amount of $900.00 (not including culvert) does stand. If the bid amount is incorrect than the project will be awarded to Countryside Excavation. This is all contingent on approval from St. Stephens Church and a 50/50 cost share between the Town and the Church and the Church paying the bill in full for work done this year and the town will reimburse the church next year. Motion carried 3-0.
Jeff Delmore from Scott Construction arrived for the Road Bid Opening. Frank informed him that Scott Construction was awarded the bid for all the 2010 Roadwork projects. The Board asked Jeff if Scott Construction could do the work in the township sooner than they did last year. The town would like the work done in July. Jeff Delmore will talk to John regarding the schedule. He will do his best to accommodate the towns’ request.
B. Zoning Ordinance Update—Public Hearing held June 8, 2010 (More regarding this topic in “New Business”) Frank explained that at the Public Hearing on June 8th Warren Utecht, consultant from Martenson & Eisele (M & E) summarized what has all transpired in the last year. The state has finally preapproved the Town of Lamartine’s Zoning Ordinance Update. This is the first plan in the state to be reviewed. There has been much red tape to get to this point. Some town property owners at the public hearing requested to have their land changed from a zoning of Agriculture to an Ag Transitional zoning. The Town Board would have to decide at the June Town Board Meeting if this land will be included on the future land use map as requested by the property owners (New Business “C”). The public hearing was held open and will be reconvening at a date to be determined, after the Town Board decides on the additional land requests to Ag Transitional. If the Farmland Preservation Zoning Map is changed the state would have to review the map again and a date to continue the public hearing would be set after the state review. Mike made a motion to change the order of the agenda to New Business B and C so this could all be discussed at one time. Bruce seconded the motion. Motion carried 3-0.
D. Board Action—M & I Contract Changes & Additional Charges to complete the Zoning Ordinance Update—Discussion took place regarding the recent Change Order (June 3, 2010 Revision) the town received from M&E. They were requesting an additional $2556.33 for extra work done to this point. They have given the Town a 28% or $1000.00 discount. Discussion then took place regarding a new “Agreement for Professional Service”, dated June 18, 2010. This scope of services is for zoning map recertification and ordinance revisions in the amount of $3065.00. Mike made a motion that the Town pays M&E the change order amount of $2556.33 now and pays the remaining $3065.00 when all is done and finalized and not before. Bruce seconded the motion. Motion carried 3-0. During the discussion it was decided that Frank would see if he could get either of these amounts discounted by M&E. Please watch for notice to reconvene this Public Hearing.
E. Board Action—Adding additional Ag Transitional land as requested by landowners to be added to the map(s) in the Town Zoning Ordinance currently being updated—Bruce made a motion to accept the additional Ag Transitional Land proposed on the June 14, 2010 zoning map. Mike seconded the motion. Motion carried 3-0. Mike then made a motion that the Gilbert VanderGalien request for property to be added to Ag Transitional be denied based on this land not being incompliance with the Town’s Comprehensive Plan adopted July 21, 2009. Bruce seconded the motion. Motion carried 3-0. Mike made a motion seconded by Frank that a letter is sent to Mr. VanderGalien as soon as possible to allow him enough time to respond before the zoning ordinance is adopted. Motion carried 3-0.
Bruce moved seconded by Mike to change the order of the agenda to continue with Reports and Communications, “C”. Motion carried 3-0.
REPORTS AND COMMUNICATIONS Continued:
C. Update on the Veterans Memorial / Cemetery Committee Meeting held May 24, 2010—Greg reported that it is expensive to add names to the memorial. A fee of $100 will have to be charged for each name added. All the cemetery work has stopped due to lack of students interested in doing the work. Community Day will be in September. They are looking for parade registrants. The parade will run from Haberkorn Drive to Lincoln Avenue. Brats, hamburgers, hot dogs and pork sandwiches will be for sale. Donations of desserts and salads will be accepted. Discussion on what will be done for music entertainment continues. The next Veterans Memorial/Cemetery Committee meeting will be held on Monday, June 28, 2010 at 7:30 Pm at the Lamartine Municipal Building Meeting Room.
D. Board of Review Update—Held May 19, 2010—No one attended this years Board of Review.
A. St. Stephen’s Church drainage concerns—Update—Now that culvert project bids have been received, Frank will speak with Mike Ott about the awarding of the bid to Marchant Excavating do this work.
B. Board of Appeals terms expire in June 2010 for Greg Michels, Mike Pittler and alternate members Randy Kuik and Paul Derecks—Mike made a motion that the town board approves all of these four Board of Appeals members to continue on with another two year term. (New term will expire the 2nd Monday in June 2012). Bruce seconded the motion. Motion carried 3-0.
A. Discussion / decision on UW Extension Letter date 4/30/2010 regarding well water testing—Frank explained that the cost to the homeowner wishing to do the well water testing would be $103.00. The cost to the Town to work with the UW Extension regarding this water testing would cost between $300.00 and $500.00 for advertising and someone to be at the townhall to give out sampling jars, instructions and to collect the samples after they are taken. The UW will do a presentation before the collection and after the results are received. The Town is tentatively on the schedule for March 2011. This date is only reserved and can be cancelled if we decide not to participate. Discussion took place. This will be discussed in the July Town Newsletter and we can see if there is an interest from the town residents to sample their well water.
D. Discussion / decision regarding Town Road Restoration Agreement—Frank explained that at the May Board Meeting discussion took place regarding the approval of this Agreement and if the board wanted to establish a financial security to be paid by the property owner to secure the cost of restoring the road(s) should damage occur during their construction project. This item was tabled until the June Board meeting when Mike would be present and could offer his opinion. Discussion took place. Bruce moved seconded by Mike to approve the “Town Road Restoration Agreement” as presented with the security paragraph removed. Motion carried 3-0.
E. Board Action approving the CSM signed by the Chairman and Clerk 5/27/2010 for property owned by Paul & Karen Godapske & Steve & Christy Warner—Mike seconded by Frank made a motion to approve the CSM as referenced above. Motion carried 3-0.
F. Board Action—Approval of the 2010-2011 Liquor Licenses and Operators Licenses
1. New Operator’s Licenses for Kristina Konkol—Mike move to approve the issuance of an operator’s license to Kristina Konkol. Bruce seconded the motion. Motion carried 3-0.
2. Renewal of Liquor Licenses
a. Lori’s Bar & Grill
b. Rascals Bar
c. Wescot Sportsmans Club
d. Lakeshore Bowhunters
Mike announced that he would abstain from voting on this issue. Bruce made a motion seconded by Frank to approve the renewal of liquor licenses for the four (4) establishments listed above. Motion carried 2-0.
3. Renewal of Operator’s Licenses—Mike abstained from voting on this issue. Bruce moved to approve all operator license applications submitted to the Clerk. Frank seconded the motion. Motion carried 2-0. The following Operator Licenses will be issued by the Clerk for the 2010 -2011 licensing year. Lori’s Bar & Grill--Jim Kopf, Karen Kopf, Stephanie Fischer, Susan Goding, James Osborn and Paul Deaver. Rascals Bar--Cinnamon Burk, Stephany Kiser, Jennifer Supple, Tara Robinson, Kari Schlefke and Burgundy Bodart. Lakeshore Bowhunters --Donald Buerger, David Sabel, Robert Jacobs, Rocky Gross and Joshua Briese. Wescot Sportsmans Club--Gary Zivkovich, Michael Lemke, Stephen Lemke, Stacey Warner, Thomas Heise, Marcia Evenson, Dale Pierce, Eugene Newton and Rob Vande Zande
Approving the monthly vouchers and checks—Mike made a motion seconded by Bruce to approve payment of the vouchers presented. Motion carried 3-0.
Adjournment-Mike seconded by Frank moved to adjourn the meeting. Motion carried and the meeting adjourned at 9:55 PM.
Town of Lamartine
Included as part of these minutes:
Meeting Attendance List
Attachment A—2010 Road Project List Bid Amounts
Attachment B—2010 Road Project List Bid Amounts (Prevailing Wage
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