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June 8, 2020 June Town Board Meeting Minutes
TOWN OF LAMARTINE DRAFT
Board Meeting Minutes
JUNE 8, 2020
With all notices having been properly posted, Frank Bartzen, Chairman called the June meeting to order at the Lamartine Municipal Building Meeting Room (LMBMR) at 7:00 pm. Also present at this meeting were Supervisors; Randy Kuik and Travis Kloetzke, Treasurer, Greg Michels and Clerk; Jill Randall. Please see meeting sign in sheet for other attendees.
Pledge of allegiance was recited.
Approval of Minutes from Previous Meeting(s)
March Board Meeting Minutes (3/09/2020) –Randy seconded by Travis moved to approve the March Town Board meeting minutes. Motion carried 3-0. Note: The April & May Board meetings were canceled due to the Covid-19 virus threat.
Special Town Board Meeting Minutes (6/1/2020) Purpose of this meeting was to adopt an Amended Resolution Declaring Emergency. Frank seconded by Randy moved to approve the minutes as presented. Motion carried 3-0.
Treasurer’s Report – Greg read the June Treasurer’s report aloud. The ending balance as of 5/31/2020 was $618,413.40. Randy moved seconded by Travis to approve the treasurer’s report as presented. Motion carried 3-0.
Henry Schneider addressed the board regarding the zoning of his property as it relates to his recent request for a conditional use permit.
The clerk reported that the Little Red Library donated by Pucker’s years ago was removed for maintenance and repairs. The like new Little Library is back on display at the town hall parking lot! A big thanks to Pete Michels and Jerry Sipple for donating the materials and Pete for donating his labor to do the work! Thank you!
OPENING OF ROAD BIDS 7:30 PM-- With the time being 7:30 pm Frank asked for the bids received by the 3:30 Pm, June 8, 2020 deadline. The Clerk announced that only one bid was received from Scott Construction and it was submitted on time. The bid was opened and read aloud and discussed.
Randy moved that the Town award the bid to Scott Construction to complete the 2020 road projects, noting that the projects to be done this year are #1, 2, 3, 4, 6 and #7 seal coating; Wedge & Seal Coat #2 Smith Road alternate option cold mix wedge only & seal it; cold mix overlay #1 on Schraven Circle and #3 cold mix culvert patches in four areas, and do $16,000 worth of crack filling. Travis seconded the motion. Motion carried 3-0. A copy of the bid amounts, project roads and specifications, are filed in the clerk’s office. The contract from Scott Construction was adjusted to reflect the elimination of project #5 Hageman Road seal coating, #2 Brown Road cold mix project. The contract was signed and dated and will be mailed to Scott Construction Representative, Bill Plucker. Total cost of the accepted bid from Scott Construction was $ 165,293.00.
REPORTS & COMMUNICATIONS
a. Road Report— Frank reported on recent public works and road activities. Hawkview Circle cul de Sac center grassy area was removed and replaced with gravel to be paved at a later date.
i. Culvert Permit Report- Frank read the permits aloud.
b. Monthly Building Permit Report – Frank read the last several months of building permits issued.
c. Update on Town Emergency Declaration recently amended. Frank explained that the town board met at a special meeting June 1st to consider adopting an amended Resolution Declaring Emergency in the town due to sCovid-19. In summary the board decided to open up the town to hold meetings while practicing social distancing and other recommended methods to control transmission of the virus, but would not allow hall rentals at this time. The board will re-examine the matter in about 30-days.
d. Results of April 7, 2020 Election – The clerk read the results of the April election aloud and publicly thanked the election workers for working at this election! Thank you to Mary Ayer, Jamie Ayer, Sue Seresee, Alex Strupp & Katie Deaver.
e. Fire Department ANNUAL STEAK FRY! – Saturday, June 20, 2020
f. Update on recently held Board of Review (BOR)—May 13, 2020 – No one appear this year at the Board of Reveiw
g. Update on BULKY WASTE DROP-OFF— Fri. June 12, 2020 @ 3:00 -5:30 PM and Sat. June 13,2020 @ 8:00 Am – 1:00 Pm
h. 2020 Dog Count – Travis second by Randy moved that the town conduct an annual dog count again this year. Motion carried 3-0. Justin Weeks is willing to conduct the dog count for the same fee as last year on his own time.
i. Annual Town Meeting will be held on June 16, 2020 at 7:00 PM
j. Set date to interview applicant for Clerk position – Wednesday, June 10, 2020 at noon at the town hall.
a. Board of Appeals – Reappointment for 2-year terms for: Greg Michels & Paul Dercks – This item will be addressed at the July board meeting.
b. Update / Possible Board Action – Schrubbe Property Clean up – Frank explained that Mr. Schrubbe is not going along with the clean up plan. There is no response from his attorney when the town attorney Parmentier attempts contact with him. After discussion on the matter Randy seconded by Travis moved that the board continue to move forward taking legal action in the Schrubbe junk matter. Motion carried 3-0.
c. Update /Possible Board Action – Vacation of Foss Road – Frank explained that the Bueroses’ do not respond to any attempts by the town to serve legal notice regarding the town returning Foss Road, back to the property owner. Buerose owns but does not reside at this property on Foss Road. The board asked Frank to find out from Matt (town attorney) what the town’s options are at this point.
a. Discussion – Town Assessed Value is at 89% - Does the board want to have a re-evaluation of township? Discussion took place regarding what the town wanted to plan for regarding assessment of the township. The town, in two years will not be allowed to do a maintenance only assessment. The town needs to decide if it will have either a full assessment where each home / structure is measured and walked through to assess or a “drive by” type assessment be done. Last assessment done by the town was a full-blown walk through & measurements were done on each property. The board wanted to bring the town property cards up to date. Price quotes will be sought for both types to assessments and the board will make a decision based on this information.
b. Board Action – Appointment of Katie Deaver to the Town of Lamartine Election Board for term – Travis moved seconded by Randy to appoint Katie Deaver to the election board. Motion carried 3-0.
c. Discussion /Decision Fenner Road – Frank reported that Fenner Road is breaking up due to its age. There are two people building on this road and construction vehicles will likelly worsen the problem. The people building the homes are also aware that the road is what it is. The condition of the road will be watched by all parties and the construction vehicles will make an effort to not damage the road.
d. Discussion / Decision Townline Bridge – Frank reported that the town received notification that the application was accept by the state DOT for assistance with construction of a new bridge on Townline Road. The town share would be $200,000 of the 1.2 million total project cost. Any cost associated with the town changing the landscape of the approach to be longer / flatter to help minimize the impact of vehicles “pushing / shifting” the bridge would all be at the expense of the town. After much discussion the board decided that the states design of the bridge likely takes the vehicle approach into account to minimize this impact. Frank will talk to the county to determine if there is any change in the state’s decision if the town decides not to change the bridge approach. The town has been saving money for this project and has about three years to save more.
e. Board Action – Tree Removal on Nelson Road – Three tree quotes were read aloud for removal of a tree on Nelson Road- Frank moved seconded by Travis to accept the bid from Torres Tree Service for $1800.00 provided they provide a current certificate of insurance. Motion carried 3-0.
f. Board Action – Seymor Culvert Repair - A new culvert is needed by the Seymor property on Lincoln Avenue. Bernie Ritger Excavation gave the town a quote for $1200 to do the job with Justin assisting with the town truck. Randy moved seconded by Frank that Ritger Excavation be hired for $1200 to replace this culvert. Motion carried 3-0.
g. Board Action—2020 - 2021 Liquor License Applications
1. Lori’s Bar & Grill
2. Halfway House
3. Lakeshore Bowhunter’s
4. Wescot Sportsman’s Club
The Clerk read the names of the 2020 - 2021 liquor license applications. Randy moved to approve the four applicants (listed above) for renewal of liquor licenses for 2020-2021. Travis seconded the motion. Motion carried 3-0.
h. Board Action – 2020 – 2021 Operator License Application (Renewals)—Applicants to be announced at meeting. The Clerk read the Operator license applicants aloud. Randy seconded by Travis moved to approve all operator applicants for renewal. Motion carried 3-0.
i. Board Action – New Operator License Applications – The Clerk reported that nothing was found on the back ground check on either of the new applicants. Randy seconded by Travis moved to grant operator licenses to Danielle Rank & Haley Pitts. Motion carried 3-0.
Approval of Monthly Vouchers & Checks – Frank seconded by Randy moved to approve the vouchers presented for payment along with permission to pay US Bank Visa charge card, Muellers, Marchant and Ritger Excavation invoices. Motion carried 3-0.
Adjournment – Randy seconded by Travis moved to adjourn the meeting. Motion carried 3-0 and the meeting adjourned at 9:00 PM.
Town of Lamartine
Included with these minutes: Attendance Sign in Sheet
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