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May 12, 2014 May Town Board Meeting Minutes
TOWN OF LAMARTINE
Board Meeting Minutes
Minutes Dated: May 12, 2014
With all notices having been properly posted, Frank Bartzen, Chairman called the May meeting to order at the Lamartine Municipal Building Meeting Room (LMBMR) at 7:00 Pm.
Supervisors Mike Suprenand and Bruce Rhode, Treasurer, Greg Michels and Clerk, Jill Randall were also in attendance. Please see meeting sign in sheet (included with these minutes) for other attendees.
The Pledge of Allegiance was recited.
Frank called for any corrections or additions in the April Board Meeting minutes. Mike seconded by Bruce made a motion to accept the April Board meeting minutes as presented. Motion carried 3-0.
Frank asked Greg to present the Treasurer’s report. The ending balance as of 4-30-2014 is $555,731.59. Mike moved to approve the April Treasurer’s report as presented. Frank seconded the motion. Motion carried 3-0.
REPORTS AND COMMUNICATIONS:
A. Road Report—Frank reported that the recent heavy amounts of rain created some road problems. Rich has them taken care of. Rich has been grading some small areas. Frank if necessary will be contacting the wireless tower installers to come back and do the final grading work they need to complete in the township. Larry Conger completed the tiling of his farmland around the West Lane subdivision. The water drains to a sump pit and is pumped or discharged into the West Lane ditch. The water than drains into the Hwy 23 ditch and flows to the river. The DOT and Fond du Lac County will be cleaning the south Hwy 23 ditch from the Close Property to the river. The culvert at West Lane will not be moved. This will help solve a lot of the drainage problems on West Lane.
Frank announced that the town received a quote of $14,800 for the 2014 road crack filling. Bruce seconded by Mike moved to approve crack filling to be done for $14,800.00. Motion carried 3-0. A complete listing of the roads the town plans on crack filling is filed in the Clerk’s office.
1) Report – Road Supervisor Re: Culver/Access Permits Issued since last Board meeting—No culvert permits were issued this past month.
B. Update on Foss Road Issues Regarding Road Owner of Record—The Town did not receive the signed Quit Claim Deed by Friday April 18th, the deadline imposed by the Board at the April Town Board meeting. The matter has been turned over to Fond du Lac County and their attorneys to take care of.
C. Board of Review (BOR)—May 19, 2014 at the Lamartine Municipal Building Meeting Room. 4:00 – 6:00 Pm—remember to get your Notice of Objection Forms for Real Estate or Personal Property from the Town Assessor’s at Open Book for the Assessment Roll or from the Town Clerk, Jill Randall via email [email protected] or via phone at 920-906-3683.
D. Board of Appeals Term up for Board of Appeals Member Greg Michels (New Term—June 2014 – June 2016). Frank will speak with Greg and an appointment for this position will be made at the June Board meeting.
E. SAVE THE DATE—Fire Dept. STEAK FRY—Saturday, June 21, 2014—Details Coming Soon!
F. Setting Date for June / July Newsletter Articles to be in to Editor—Newsletter Articles need to be to the Newsletter Editor, Patti Rhode by July 10, 2014.
A. Board Action: Plan Commission (PC) Recommendation on Request for Conditional Use Permit (CUP) for Land of Gold Revocable Trust Property—PC held Public Hearing at 6:00 Pm 5/12/14 @ LMBMR—Acting PC Chairman Tom Kramer informed the Board that the PC voted 4-0 to recommend that the Board approve a request from Land of Gold Revocable Trust (Gilbert Vander Galien) and prospective purchaser Matt Reinke; for a CUP to create a five (5) acre Non-Farm Parcel in the Concentrated Farmland Preservation Zone. Discussion took place regarding this request. Bruce seconded by Frank moved to accept the recommendation from the PC to grant / approve a Conditional Use Permit to create a five (5) acre Non-Farm parcel in a Concentrated Farmland Preservation Zone. Let the record show that the Town Board voted unanimously (3-0) to approve a Conditional Use Permit to create a five (5) acre Non-Farm parcel in a Concentrated Farmland Preservation Zone; owned by Land of Gold Revocable Trust (Gilbert Vander Galien) with Matt Reinke, prospective buyer. The Conditional Use is for the house and five acres of land located at W8551 Priepke Road, Eldorado, WI. Parcel Number(s) T12-15-16-04-16-001-00 & T12-15-16-09-01-002-00. More particularly described as: A part of the Southeast ¼ of the Southeast ¼, Section 4 and a part of the Northeast ¼ of the Northeast ¼, Section 9, T. 15N. – R. 16 E., Town of Lamartine, Fond du Lac County, Wisconsin. Please note that the Town Board approved the CSM for this property at the April 14, 2014 Town Board meeting. The CSM carries a Survey Restriction: “Note pertaining to Conditional Use Approval by the Town of Lamartine: The 5.000 acre Lot 1 created by this Certified Survey Map is the first Non-Farm Residence of the 168.230 acre Base Farm Tract Depicted on the Town of Lamartine Base Farm Tract Map dated March 26, 2014. A balance of 3.011 acres remains for future use for a Non-Farm Residence on this Base Farm Tract.” (Please note that the date of 3/26/14 stated for the Base Tract Map is incorrect. The correct map date is Nov. 22, 2010). For more information regarding this CUP request please see the Plan Commission Public Hearing Minutes dated: May 12, 2014.
B. Board Action: Signing of Development Agreement between Town and Bug Tussel for Wireless Communication Tower on Leonard Michels Property—Mike seconded by Frank moved that the Town accept and sign the Development Agreement with Bug Tussel. Motion carried 3-0.
C. Board Action: Donating Remaining Money not Spent on WTA Christmas Party Hosted by Lamartine—Frank explained that after the town was reimbursed for all funds spent for hosting the WI Towns Association Christmas party there was (+/-) $120.00 leftover. Mike moved seconded by Bruce that the Town use the remaining funds to purchase new flags for the township. Motion carried 3-0.
D. Board Action: Appointment of Regular Board of Appeals Member to Replace Randy Kuik who resigned—Mike moved seconded by Bruce that Paul Dercks be appointed as a regular member of the Board of Appeals and Bernie Ritger be appointed as an alternate member of the Board of Appeals. Both terms will be from June 2014 to June 2016. Motion carried 3-0.
E. Board Action: Appointment of Alternate Board of Appeals Member—This agenda item was taken care of in the agenda item above; New Business D.
F. Discussion / decision RE: Phone & Internet Options for the Lamartine Municipal Building—Mike move that the town goes with Charter Communications for internet and phone service only. Bruce seconded the motion. Motion carried 3-0.
G. Discussion / decision RE: Mt Pleasant Drive Issues—Frank explained several problems and issues with Mt. Pleasant Drive right-of-way, easements, etc. After much discussion, Bruce moved seconded by Mike to encourage him (Pipping) to work with the Town to take back over ownership of the road (Mt Pleasant Drive) back to himself. Motion carried 3-0.
Road Bid Opening: With the time being 8:00 Pm the Board moved to the 2014 Road Bid opening. TRIP Project on Palmer Road—Mike seconded by Bruce moved to accept the bid for the TRIP Project on Palmer Road to Northeast Asphalt for $113,577.00. Motion carried 3-0. Cold Mix Patching and Sealing Bids for six (6) projects were opened. Mike moved that the cold mix patching and sealing road projects be awarded to Scott Construction based on their lower bids, to do the road projects that the Town Board can afford to do. The Board will have a Special Meeting to decide which of the six proposed projects to have Scott Construction complete. Bruce seconded the motion. Motion carried 3-0. Please see Attachment A (2014 Road Bid Opening Form – May 12, 2014” included with these minutes for a complete listing of the roads specs, bidders and bid amounts.
H. Board Action: Conducting Dog Count this Year—Mike moved seconded by Bruce that the town conducts a dog count this year. Motion carried 3-0.
Approving the monthly vouchers and checks—Bruce seconded by Mike moved to accept the vouchers presented for payment and to give permission for payments to be made to US Bank Visa and Quality Truck. Motion carried 3-0.
Adjournment—Mike moved seconded by Frank to adjourn the meeting. Motion carried 3-0 and the meeting adjourned at 8:40 PM.
Town of Lamartine
Included with these minutes: Attachment A “2014 Road Bid Opening Form – May 12, 2014…
Attendance Sign in Sheet
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