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October 11, 2010 Town Board Meeting MInutes

Monthly Town Board Meeting
Minutes Dated: October 11, 2010

With all notices having been properly posted, Frank Bartzen, Chairman called the October Board Meeting to order at the Lamartine Municipal Building Meeting Room at 7:30 Pm.

Supervisor Mike Suprenand, Supervisor Bruce Rhode, Clerk Jill Randall and Treasurer Greg Michels were also in attendance at this meeting.

The Pledge of Allegiance was recited.

Frank called for any corrections or additions in the September Board Meeting minutes.
Mike seconded by Bruce made a motion to accept the September Board meeting minutes as presented. Motion carried 3-0.

Frank called for any corrections or additions in the Special Board Meeting (10/1/2010) minutes. Frank explained that the Board held a special meeting regarding what would be done with the culvert issue on Townline Road (for more details see these minutes dated 10/1/2010 and/or REPORTS & COMMUNICATIONS—“Road Report” in these minutes. Bruce seconded by Mike made a motion to approve the Special Board meeting minutes dated 10/1/2010 as presented. Motion carried 3-0.

Frank asked Greg to read the September Treasurer’s report. The ending balance as of 9-30-10 is $363,301.53. Mike seconded by Bruce moved to accept the Treasurer’s report as given. Motion carried 3-0.

Citizen Concerns: Ed Montsma stated that he was at this Board meeting to voice his concern about the Town putting year round weight restrictions on Palmer Road or any Town roads that are in jeopardy of breaking up. He is concerned that this will really affect the farmers. He is not in favor of posting weight limits year round on some of the town roads. Ed Haney asked when the Fenner Road sign that he had requested to be put up a long time ago would be put up. Frank will take care of this issue. Mr.& Mrs. Haney asked about the Plan Commission (PC) wages being raised to $25.00 per meeting quite some time back and why the PC has never received this increase in pay. October 2008 minutes mention this but either the motion failed due to the lack of a second or are incomplete. This matter will be researched. Ed Haney also reminded the Board that while they are planning the 2011 budget they may want to put some monies in the budget for the Fenner Road Cul-de-sac, as it is nearing the time they said they would put it in. Frank Bartzen explained what was going on with the zoning ordinance. The Board adopted the zoning ordinance at the August 11th public hearing. When the State received the ordinance they kicked it back out and it is no longer certified by the state due to some minor changes in the verbiage and some of the definitions. Frank read the reasons that the zoning ordinance had to be changed and go back to the state. Much discussion took place. Warren from M & E is working with the state to get the ordinance recertified by the state.

A. Road Report—Frank reported that Rich has been working on shouldering the roads and recently graveled Hiemrich Road.
1. Weight Limit Posting for Town Roads—How is Farm Traffic Affected?—Frank researched how posting select town roads with weight limit restrictions would affect our farmers. A class B posting applies to everyone including agriculture. Frank stated that his opinion was to forget about road posting on Palmer & Merrill Roads, but for the future the Town Board will have to decide to raise the Town levy so they can rebuild roads as they need to. The Wisconsin Towns Association (WTA) recommends posting roads and then having a permit system in affect so farmers can get a permit to use the posted roads. Town roads will still be posted during the spring thaw like they are every year.
2. Update Rogersville-Schmidt Property landscaping—Frank spoke to Paul Pucker about getting this landscaping done and he will be getting to it in about two weeks or so.
3. Landscaping on Townline Road—Frank explained that the board had gone to the properties on Townline Road that felt they could have a problem with the newly installed culvert. A special meeting was called at a later time (10/1/2010) for the board to decide what if anything would be done with this culvert. They decided to dig in a 4’ x 4’ slab. Bernie Ritger would be given first chance at the job and if he could not do it, Don Lefeber would be contacted to do the job. Ritger said he would not be able to get to this job so Lefeber was contacted and he will get some numbers back to the board.
B. Date of next Newsletter—All articles will be due to Patti by the first week in November.
C. Budget Workshop—Will be held on October 18, 2010 for the Town Board to review 2010 income and expenses to prepare the 2011 Town Budget—This is a work/study meeting. The Board will present the 2011 budget and the public will vote on it at the November 8, 2010 Town Board Meeting @ 7:30 Pm. NO ACTION WILL BE TAKEN BY THE BOARD AT THIS MEETING!
D. Building Committee Report—Greg reported that the Building Committee met to discuss a couple of issues. The roof on the town garage needs to have something done to keep the snow and ice from going off the side and damaging the eave troughs like occurred last year. The cost to complete this work would be approximately $3000.00. Another issue discussed was the water heater problem. The Town has extremely hard water which causes the water heater to go out sooner than it should. The hope was that if a water softener was installed the problem would be taken care of. The committee researched this with a plumber and he feels that this will not solve the problem because the town does not use enough water. He thinks that someone needs to drain the water heater on a monthly basis and this will take care of the issue. The committee recommends that the monthly draining be done and nothing else at this time. The third matter discussed was the oak memorabilia case in the meeting room. It is full and there are more things that people would like to donate that could be displayed if the space was available. Funds for this item will be considered at the budget workshop. After hearing this Building Committee report, Bruce moved seconded by Mike to grant the committees request to fix the roof paying up to $3000.00. Motion carried 3-0.
E. Update of Town Officials Attending the Annual WTA Convention in LaCrosse—Oct. 3-6, 2010—Frank and Greg said they felt that the convention went well and there was a lot of good information given.
F. Update on Community Day Celebration—Held Sept. 25, 2010—Greg reported that Community Day was a success. The weather was beautiful; the parade was wonderful with parade entries that just kept coming in. There was a little disappointment in the size of the crowd as compared to the memorial dedication the previous year it was much smaller. Comments received from those who attended were all positive. A big THANK YOU to all who helped out! The Veteran’s committee made $600 to $700.

A. Discussion / decision regarding requesting bids for 2012 re-assessment of the township—Discussion took place about getting our act together on bidding out the re-assessment of the township. Some felt that the price would just keep going up and up as the appraisers got busy. The town has received one bid already and two other vendors will be turning in bids to the clerk.

A. Lamartine Fire Department Presenting the 2011 Fire Dept. Budget—Stan Dietsche, President of the Fire Department presented the 2011 department budget to the board. The 2011 budget is $41,500.00. This is an increase of $2500 from the 2010 budget. Mike asked if the fire department was okay with the amount of money the board is allocating for future fire department equipment. The fire department is happy with the money being set aside. Mike moved to approve the 2011 Fire Department budget as presented. Frank seconded the motion. Motion carried 3-0.
B. Discussion / decision regarding hiring a Zoning Administrator—Discussion took place about getting the position of Zoning Administrator filled. Frank would like to see the dust settle around all the zoning ordinance changes and have it certified by the state and then find someone in the township to take the position. In the mean time we need to keep track of any changes to the base tract map. Extensive discussion took place about this matter. Concerns were expressed about the cost of having Martenson & Eisele (M&E) work as the zoning administrator. The board would like someone in the position soon. A motion was made by Bruce to use M & E and the town attorney as needed with future zoning issues in the short term until we have someone in place to act as zoning administrator. When we do find a zoning administrator the town removes M&E and the town attorney from the position. Mike seconded the motion. Motion carried 3-0.
C. Transfer of Budget Funds—It is not necessary at this time to transfer any funds.

Approving the monthly vouchers and checks—Bruce moved seconded by Mike to approve the vouchers with the exception of holding M& E’s check until the contract overage is explained and the Board meets at the November Board meeting; permission is granted to the clerk and treasurer to pay the US Bank Visa payment when the bill is received. Motion carried 3-0.

Adjournment—Mike moved seconded by Bruce to adjourn the meeting. Motion carried 3-0 and the meeting adjourned at 9:50 PM.

Respectfully Submitted,
Town of Lamartine

Jill Randall
Municipal Clerk

Included as part of these minutes:
Meeting Attendance List


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