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October 8, 2007 Town Board Meeting Minutes
TOWN OF LAMARTINE
Town Board Meeting Minutes
Dated: October 8, 2007
With all notices having been properly posted, Frank Bartzen, Chairman called the October meeting to order at the Lamartine Municipal Building Meeting Room at 7:30 Pm.
Supervisors Mike Suprenand and Bruce Rhode, Treasurer Greg Michels and Clerk Jill Randall were also in attendance at this meeting.
Frank led the Pledge of Allegiance.
Frank then called for any corrections or additions in the September Board Meeting minutes. Mike made a motion seconded by Bruce to approve the minutes as presented. Motion carried 3-0.
Frank asked Greg to give the September Treasurer’s report. The Treasurer’s report was read aloud. The ending balance as of 9-30-07 is $468,426.44. Bruce made a motion to accept the Treasurer’s report as given. Mike seconded the motion. Motion carried 3-0.
Citizen Concerns: NONE
REPORTS AND COMMUNICATIONS:
1. Road Report—Frank reported that the wedging and seal coating is now complete. The Forest Ave Road bridge work to be repaired by Scott Construction is also done. The monies being held by the Town waiting for this repair work to be done can now be paid to Scott Construction. Frank further reported that the Board had completed the tour of the town roads to decide what road work would be done in 2008. The culvert on Fairview Road was recently replaced.
B. Property Clean up Updates
1. Schmitz Property—W8251 Hwy 23—Status Quo—The Town will continue to watch the clean up of this property.
2. Roehl Property—N5602 Fairview Road—Status Quo—The Town will continue to watch the clean up of this property.
C. Update on Cemetery/Veterans Memorial Committee Meeting 9/20/07—Greg reported that the brat fry held on Sept. 15th was very successful. Approximately $1250 profit was made, with another $1200 received in donations. Names of veterans to be place on the memorial continue to come in. The committee reports having collected a little over half of the $40,000 goal needed to construct the memorial. Greg further reported that a lot of work has been completed at the Anderson Cemetery.
D. Update on EMSAC Meeting 9/27/07—No report as this meeting was cancelled.
E. Update on Smart Growth—The Town has received a quote from East Central WI Regional Plan Commission (ECWRPC) to do the Town’s Smart Growth Plan. The Town is looking into the possibility of joining together with the Town of Eldorado to complete our Smart Growth Plan at a more reasonable price. The Smart Growth Plan must be completed by 2010.
F. Town officials will be attending the upcoming WTA Convention—October 21 thru 24
G. Update on Ladoga Cemetery Association dissolving and the request for the town to take it over—The clerk reported that a call was received from a lot owner at the Ladoga Cemetery, expressing interest in possibly starting a new cemetery association. He asked that the board please hold off for a while so he can look into this option. The Board will hold off and discuss this at the November Board meeting.
H. November Town Newsletter—Date that articles need to be to Patti—All newsletter articles need to be to Patti by November 15th.
I. Progress update on the Town Gravel Road / driveways—The Board will take the information the committee has gathered to the WTA convention and try to speak to the attorneys regarding the town gravel roads.
J. Update on Board of Appeals decision regarding the Deb Reinke (W8637CTH T) request for a Conditional Use Permit to operate a dog boarding kennel and training facility on her property—The Board of Appeals Chairman, Greg Michels reported that the committee voted unanimously to grant a conditional use permit for the above mentioned request. (Please see Reinke Public Hearing Minutes dated October 1, 2007 for more information). The Town Chairman and Clerk signed the Conditional Use Permit.
K. Report on results of inspection of Town / Fire Department property by the Insurance Company—Frank reported that the town’s new insurance company inspected the town and fire dept. property. The following minor items were listed by the insurance company as things the town/fire department needs to take care of. Remove the announcing stand behind the batters cage, fill in dirt around the ball diamond fence where the cement holding the fence posts has raised above ground level and put the railing back up on the upper storage area in the town garage. These items will be taken care of as soon as possible.
A. Fire Departments decision as to placing a donated grill at the Firemen’s Park—The fire department will address this issue at their next quarterly meeting in December and then report the decision at the December Town Board meeting.
B. Discussion / decision on lowering the speed limit on Fairview Road per a citizen request at the August Town Board Meeting—Frank addressed this request stating that the criteria for lowering speed limits (the distance between homes etc.) is not met on this road and enforcing it is difficult. Dropping the speed limit in these rural areas is not fair. He suggested that the residents on this road watch for specific vehicles that are speeding on this road and the town will call the sheriff’s department and request an officer to be on the look out for these specific cars.
C. Discussion / decision regarding placement of paper boxes on the opposite side of the road from the mailboxes—Frank tried to talk to Gannette Newspaper again regarding this issue. He has gotten nowhere with them. Mike will address the issue of ordinances for placement of paper boxes etc. with the attorneys at the upcoming WTA Convention.
A. Fire Department presenting the 2008 budget—Fire Department President, Stan Dietsche presented the Fire Department 2008 Budget. The annual contract amount for 2008 has gone down to $28,000 to be made in quarterly payments. Mike made a motion to approve the fire department 2008 budget as presented. Bruce seconded the motion. Motion carried 3-0.
B. Road Supervisor’s Annual Review—Frank explained that he had recently met with Rich regarding his annual review. Rich is doing an excellent job. Frank proposed a wage increase of 25 cents per hour beginning January 1, 2008. He noted that earlier this year the board had approved paying a significant increase in Rich’s monthly health insurance and that increases the amount the town is paying for this position. Mike seconded by Bruce made a motion to increase the Road Supervisor’s wage 25 cents per hour beginning in 2008 and the town continue to pay his health insurance at the current rate. Motion carried 3-0.
C. Approval / signing of the Memorandum of Understanding (MOU) Relating to the Statewide Voter Registration System (SVRS) which supports the County acting as the Provider to the Township to enter and maintain data within the SVRS application for the term Jan. 1, 2008 through Dec. 31, 2008—Discussion took place regarding the MOU with the County. Chairman Bartzen signed the Memorandum to pay the County to be a provider to the Township and maintain the SVRS data.
D. Setting Meeting Date for the Budget Workshop—October 29, 2007 at 6:00 Pm at the Lamartine Municipal Building Meeting Room.
E. Former Steidaman Property Closure Options / Cost—Frank read an email the clerk received from Ron Engel regarding the estimated costs to officially close the former Steidaman property with the WDNR. Bruce made a motion that the Town goes by the recommendation to seek site closure. Frank seconded the motion. Motion carried 3-0.
F. Discussion / decision on signing of the Roehl CSM—Frank explained that Roehl had presented a Certified Survey Map (CSM) to the town for signatures approving the creation of a one-acre lot that his son would build on in the future. Fond du Lac County Planner, Sam Tobias has no objection. The County will not accept the CSM until they receive an approved soil test. Mike seconded by Bruce made a motion to sign the Roehl CSM. Motion carried 3-0.
G. Discussion / decision regarding a building being constructed too close to the lot line—The Board discussed a recent incident where a town resident constructed a small barn 2-3 feet from the property lot line. The minimum setback in the township is ten feet from the lot line. Discussion took place regarding this issue. Mike noted that he felt the Town Zoning Ordinance verbiage regarding this setback was a gray area. Frank made a motion that the Town send a letter to Fitzpatrick’s informing them that they would have to apply for a variance in the setback or move the building. Bruce seconded the motion. Motion carried 2-1. Frank voted YES, Bruce voted YES and Mike voted NO.
H. Discussion / decision regarding building permits—Discussion took place regarding building permits. Effective 1/1/2003 building permits needed to be applied for, for any projects that cost $1000 or more including labor. This will be addressed in the upcoming newsletter. Discussion also took place regarding adding “permanent building” to the language in the Building Permit Ordinance.
The Board discussed the bids the Town had received for the Assessor position. Thursday, November 1, 2007 at 6:30 Pm at the Lamartine Municipal Building Meeting Room the Board will open the bids. The public is welcome to attend.
Approving the monthly vouchers and checks—Bruce made a motion seconded by Mike to approve the vouchers as presented. Motion carried 3-0.
With no further business to discuss, Mike seconded by Bruce made a motion to adjourn. Motion carried 3-0 and the meeting adjourned at 9:17 Pm.
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