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September 12, 2016 September Town Board Meeting
TOWN OF LAMARTINE DRAFT
Board Meeting Minutes
September 12, 2016
With all notices having been properly posted, Frank Bartzen, Chairman called the September meeting to order at the Lamartine Municipal Building Meeting Room (LMBMR) at 7:00 pm. Also present at this meeting were Supervisors; Bruce Rhode and Roger Grade; Treasurer, Greg Michels and Clerk; Jill Randall. There were no other attendees.
Pledge of allegiance was recited.
Approval of Minutes from Previous Meeting(s)
a. August Board Meeting Minutes (8/8/16)—Frank seconded by Roger moved to approve the August minutes as presented. Motion carried 3-0.
Treasurer’s Report—Greg read the treasurer’s report aloud with an ending balance of $533,959.38 as of 8/31/2016. Greg noted that the Town received the August Tax Settlement from the County. Bruce moved to approve the treasurer’s report as presented. Roger seconded the motion. Motion carried 3-0.
The Clerk reported to the board that Lamartine’s County Board Supervisor, Sarah Everson had contact the Town to see if there was anything the town needed. She was unable to make this board meeting but wanted to check in.
REPORTS & COMMUNICATIONS:
a. Road Report— Rich is still mowing the roadsides and doing some shouldering. The state is admitting that Wild Parsnip is a huge problem. Frank reported that the town has the new lawn mower now so he put the old mower on Craig’s List to sell as is. Roger seconded by Bruce moved to accept a bid for the mower for $1000.00. Motion carried 3-0. Frank further reported that Alliant Energy has notified him of two projects in the township that they will be working on.
i. Culvert Permit Report—None
b. Reminder: October Board Meeting (ONLY) date change to first Monday, October 3, 2016 @ 7:00 PM November board meeting will be back on the 2nd Monday (November 14, 2016)
c. Monthly Building Permit Report—Frank read three building permits that were issued.
d. Election Results of the August 9, 2016 Partisan Primary Election were read. There were 219 voters at this election.
e. Elected officials will be attending the WTA Annual Convention in Stevens Point—October 9th thru October 11th.
f. Several elected officials will be attending the WTA Fall Educational Session in Ripon, September 27th
g. The Board is encouraged to attend the WTA Road Meeting to be held at the FDL County Fairgrounds Expo Building Sept. 29 at 7:00 PM.
h. Reminder Upcoming Budget Workshop Thursday, October 13th at 3:30 PM for Elected Officials (The proposed budget will be voted on by the town residents at the November 14th Town Board, Budget Hearing & Special Town Meeting. NO decisions will be made by the board at this workshop
i. Town Logo—Discussion took place regarding possible logos for the town. Frank & Jill will be meeting with Connie at Ep-direct and will bring back some choices to another board meeting.
a. Update on junk ordinance violators that have not responded to second letter—There are only a couple of violators that have not responded. Frank recommends turning these over the County Code Enforcement.
b. Board Action on Transcendent Technologies Software agreement for technical support for tax collection software—Greg recommended to the Board that the agreement be signed and $500.00 for the tax collection software be paid. Per Transcendent the town does not have to pay the $150.00 fee for the pet licensing portion of the program this year. Frank moved seconded by Bruce to approve the signing of this agreement for the Treasurer’s tax collection software. Motion carried 3-0.
c. Board Action on the newly updated Access Control Ordinance—Frank explained that the Towns’ Access Control Ordinance needs to be updated from the 2003 version. He went through the changes. The Board discussed changes to 4.0 Regulations B. Vacated Access; and 6.0 Design Standards and the use of plastic pipe if double walled and pavement of driveway accesses. After much discussion the board decided to put this item on the agenda for the October Board meeting. Frank recommends that the Town’s Access Control Ordinance be consistent with the Fond du Lac County’s Access Ordinance.
d. Board Action / discussion regarding the final paving of Thomaswood Trail & Thomaswood Court and the lack of response from the sub division developer(s). Frank explained that after several attempted contacts with the sub division developers he would like to have the Town Attorney send a letter to the developer(s) to have them produce a new financial instrument as assurance to the town that the paving will be done. Roger moved to give Frank permission to go to the Town Attorney to get this matter cleaned up. Bruce seconded the motion. Motion carried 3-0.
j. Thomaswood Court driveway paving matter—Frank explained that a town resident on Thomaswood Court was told that the current town ordinance does not allow paving a driveway with concrete all the way to the asphalt road. There must be blacktop or compacted gravel 15’ from the road to the end of the concrete. This land owner has since moved forward with concreting his driveway all the way to the road. A motion was made by Roger and seconded by Frank to have the Town Attorney send a letter to this gentleman on Thomaswood Court informing him that he is in violation of the town ordinance. Motion carried 2-1; Frank & Roger—YES and Bruce—NO.
k. East Central WI Regional Plan Commission (ECWRPC) financial grants available for projects—No needs for the township at this time.
l. Public Notice Regarding Injurious Substances on Roadways—Frank read a notice that Rich, Frank and Harold will be delivering to property owners in the township that push snow across the road or blow grass, snow or any other hazardous substance in the roadways.
m. Gate Across Heimrich Road—The DNR has notified the town that they will be paying for a gate to close off Heimrich Rd in the winter. The town will have to install the gate.
n. Board Action -- Road Supervisor Annual Wage and Benefit Review—Rich left for this portion of the meeting. After discussion of Rich’s annual review; Bruce moved seconded by Roger to increase Rich’s hourly wage by $ .50 per hour beginning 1/1/2017. Motion carried 3-0.
Approval of Monthly Vouchers & Checks—Bruce moved seconded by Roger to approve vouchers presented for payment as well as payment to US Bank Visa, WTA for registrations for convention & the district meeting and payment to Transcendent Technologies. Motion carried 3-0.
Adjournment— Frank seconded by Roger moved to adjourn the meeting. Motion carried 3-0 and the meeting adjourned at 9:45 Pm.
Town of Lamartine
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