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September 14, 2009 Town Board Meeting Minutes
TOWN OF LAMARTINE DRAFT
Board Meeting Minutes
September 14, 2009
With all notices having been properly posted, Frank Bartzen, Chairman called the September meeting to order at the Lamartine Municipal Building Meeting Room at 7:30 Pm.
Supervisors Mike Suprenand and Bruce Rhode, Treasurer Greg Michels and Clerk Jill Randall were also present at this meeting. There were 10 (ten) people signed in on the meeting attendance roll.
Frank led the Pledge of Allegiance.
Frank then called for any corrections or additions in the August Board Meeting minutes. Bruce made a motion seconded by Mike to accept the August minutes as presented. Motion carried 3-0.
Frank asked Greg to read the August Treasurer’s report. The ending balance as of 8-31-09 is $484,413.12. Mike moved to approve the Treasurer’s report as read. Motion was seconded by Bruce. Motion carried 3-0.
Larry Conger asked if the Town had plans to take care of a few potholes and grade Treptow Lane before winter. Frank will have Rich take care of Treptow Lane.
Bernie Ritger reported that he has noticed gravel and rocks falling on Townline Road near where a pond is being excavated. Frank will call Town of Fond du Lac Chairman, Harold Manske, as Town of Fond du Lac is responsible for Townline Road south of CTH T.
Mike reported that he had spoken with Ed Montsma who was wondering if there was an upcoming meeting with the DOT regarding Highway 151. Frank explained that there is a meeting scheduled for 9/24/2009 to discuss the 20 year plan for Highway 151 to be upgraded to a freeway from Highway 26 to Highway 41.
REPORTS AND COMMUNICATIONS:
A. Road Report—Frank reported that the summer road projects are complete. A culvert was replaced on Palmer Road. Johnson Road culvert will also be replaced soon. The Town will be over budget on culverts this year. There will be another two culverts that need to be replaced next year. Rich will make one more pass ditch mowing this October. There are a few small problems with the mower.
1. St Stephens Church Culvert/Water Problems—Church officials presenting engineer report—Josh form St Stephens Church presented copies of the engineering report and construction costs to alleviate water drainage problems on the St Stephens Church property. Option 1: (Estimate) $4850.00 plus $485.00 10% contingency. Option 2: (Estimate) $3560.00 plus $356.00 10% contingency. The church would like the Town to help out with these costs. Frank explained that this is not a Town problem. The Town has not done or changed anything to cause this drainage problem. Discussion took place regarding the engineering plans and options. Josh asked if the County could be contacted about replacing or putting in a culvert, as they lowered the ditch along CTH T. Frank will have Rich open up the catch basin and check it out as soon as he has time. This project will be looked at, at budget time.
B. Update on Fond du Lac CTY Y Reconstruction—This road construction is complete. The speed limit is 25 MPH. There is no parking on the north side of the road.
C. Update on Veteran Memorial / Cemetery Meeting held August 24, 2009—Greg reported that the committee met on August 24th to discuss if a celebration would be held in the township every Memorial Day. The Committee felt that this was a very hard day to get service groups to participate every year as many neighboring communities hold celebrations. The Committee is entertaining an idea of having a celebration, “Community Day” or “Pride Day” held every three years. They would like to have a committee made up of the Veteran Memorial Committee plus a representative from the Town Board and the Fire Department. Possibly have a parade, add names to the memorial (there are already 9 (nine) new names to add to the memorial) and maybe have food. This does not have to be decided tonight, the Veteran Committee is just looking for some ideas. Discussion took place. The Board felt that every three years would be a good idea. The Board will consider putting citizen members together to work with the Vet Committee on these ideas in February. The Cemetery / Veteran Memorial Committee will meet again in December.
D. Report on the progress of the Zoning Ordinance update—Plan Commission (PC) meeting held August 31, 2009—The Town PC met to work on reviewing and updating the Town Zoning Ordinance. Minor adjustments were made to the updates already made by Warren of Martenson & Eisele. The next meeting will be held on September 17, 2009 at 7:00 Pm at the Town Meeting Room. The meeting is opened to the public with public comments welcome at the end of the meeting.
E. Building Committee Report—Greg reported that the lighting project is underway. Lights are being installed in the mezzanine and being upgraded in the fire station. The front exterior lights will also be replaced. This project should be done by the end of this week. The exterior painting of the steel doors and railings will be done soon. The Town needs to receive a Certificate of Insurance from Lehner & Sons for the painting project.
F. Town Officials attending Annual WTA Convention in Stevens Point—Oct. 11-14, 2009—Frank announced the upcoming convention.
G. Report on Board of Appeals Hearing petitioned by A to Z Hydraulic for a variance in the minimum setback from the highway from 100-feet to 50-feet—Greg Michels, BOA Chair reported that the BOA voted 5-0 to grant a variance to A to Z Hydraulic to construct a cold storage building at a setback of 50-feet instead of the minimum 100-feet the Town requires.
A. Discussion / decision Road Supervisor Annual Salary Review—Discussion took place regarding the Road Supervisor’s annual review. All agreed that Rich is doing a good job. Discussion took place regarding a salary increase beginning January 1, 2010, health insurance payments, etc. Mike made a motion that the Road Supervisor’s wage is increased 25 cents per hour and the Town pays $875.00 per month to Rich for his health insurance premiums. Bruce seconded the motion. Motion carried 3-0.
B. Alternate date for October Town Board Meeting—Frank made a motion seconded by Bruce to hold the October Town Board Meeting on Monday October 5, 2009 at 6:30 Pm at the Lamartine Municipal Building Meeting Room. The Board is unable to hold the monthly meeting on the usual second Monday of the month due to attending the Annual WTA Convention in Stevens Point October 11 – 14th.
C. Discussion / decision regarding Certified Survey Map (CSM) for Monday Property—Dave Jacob presented a CSM for the Don and Mary Monday property. Mrs. Monday wishes to section off five acres with the house and cell tower property and sell the remainder of the property. Frank explained that the County has no problem with this and it is a permitted use. Bruce seconded by Mike moved to approve the CSM. Motion carried 3-0.
D. Discussion / decision on the signing of a Memorandum of Understanding (MOU) between the Town and the County regarding the County providing election services for voter registration—the Clerk explained that the Town pays the County $210.00 per year for the County to maintain the towns’ registered voters in the SVRS system. Voter registrations are added and deleted along with name and address changes that need to be updated on the SVRS system. The County charges $1.00 for each new registration and $.50 for each change of registration. Mike moved seconded by Bruce to agree to the County MOU. Motion carried 3-0.
E. Discussion / decision on planning a date for Budget Workshop—The Town Board will meet on October 22, 2009 at 5:30 Pm to begin working on the 2010 budget.
F. Discussion / decision regarding the Treasurer distributing monthly bank statements to the town board—Mike asked the Board if they would approve the treasurer distributing a bank statement to the Board every 3-6 months. He felt that the Board should see the bank statements periodically. Much discussion took place. No Board action was taken. The Board felt that the financial information they currently receive from the Treasurer was sufficient.
Approving the monthly vouchers and checks—Mike moved to approve the monthly checks and vouchers presented at this meeting. Motion was seconded by Frank. Motion carried 3-0.
With no further business to discuss, Bruce seconded by Mike made a motion to adjourn. Motion carried 3-0 and the meeting adjourned at 9:10 Pm.
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