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September 17, 2014 Special Town Board Meeting Minutes - Palmer Rd Issues, Etc.
Town of Lamartine
Special Town Board Meeting
September 17, 2014
5:30 PM at the Lamartine Municipal Building Meeting Room
Town Chairman Frank Bartzen called the Special Town Board Meeting to order at 5:30 PM at the Lamartine Municipal Building Meeting Room (LMBMR). Also, present at this meeting were Supervisors Mike Suprenand and Bruce Rhode.
Frank stated that the purpose of this meeting was to discuss the repair of Palmer Road due to road surface damage on a short portion of the road way, and to make a decision on a request from Larry Conger for the town to assist with the cleaning of the ditch on Forest Avenue Road by the Woodley property.
Frank informed the board that the first order of business would be to discuss a request for the town to assist with the cleaning of the ditch on Forest Avenue Road (Woodley Property) by Larry Conger. Larry asked if the town would help with a truck and man to haul dirt and also assist in flagging traffic while excavation is taking place. The previous contractor can’t do the work now due to other and excess work.
Discussion was held regarding liability issues for town since this is not a town project. It was discussed that town could use dirt at various places in the township. Frank stated that it may be possible to take some dirt from ditch but not be involved with flagging traffic on road.
Mike expressed the opinion that the town not be involved in project the town did not create the problem and should not be involved now.
Bruce felt that we should or could do something, after further discussion, the idea of taking some dirt may be the way to go it was also suggested that during ditch cleaning the road be closed so no traffic flagging would be needed.
Bruce made the motion that the town will have a truck available to haul dirt if town needs it for town purposes, and town employee will not help in flagging and no other participation with the project. Frank seconded the motion. Motion carried 2-0. Frank—YES, Bruce—YES and Mike—NO.
Frank announced that the board would now discuss the options regarding repair of Palmer Road. Frank recounted the discussion he had with Northeast Asphalt (NEA) and the road issues on Palmer Road. NEA has made two offers or options to repair the road at their expense. NEA admitted that they made a mistake when laying out the road before paving took place. NEA did not have an explanation for the damage to a short portion of the road surface.
The discussion was to go with the option to grind the entire section and move the road over approximately 2-feet. The board decided to visit the site and looked at the possible location of the road after repairs are completed. It was agree that marks showing new road alignment was the proper way to go. This would also give adequate shoulders on both sides of the road.
The board returned to the meeting room for further discussion. Mike moved seconded by Bruce to accept NEA’s option number two to grind up the existing road from a point south of Donald Rhode’s driveway to the curve at the north end that is marked. Motion carried 3-0 in favor of option two.
Discussion was then held regarding
With no further business to discuss a motion was made by Frank and seconded by Bruce to adjourn the meeting. Motion carried 3-0.
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